Pricing

100,000+ Ready-Made Designs, Docs & Templates to Start, Run and Grow your Business

Subscribe to Download

10+ Expense Reimbursement Form Templates in DOC | PDF

When employees travel for the purpose of the company so that the organization gets benefitted in some way or the other, the company needs to pay for the expenses of the employee. This reimbursement needs to be done post the purpose after the details of the expenses has been forwarded from the employees’ end to the company. There might be rules and regulations managing the expense limit, etc. An expense reimbursement form, therefore notes down the details of the money spent by the employee from his pockets for a particular company-related reason. After the verification of the authentication of the form, the company reimburses the amount as decided by the two parties.

5+ FREE & Premium Expense Form Templates - Download NOWBeautifully Designed, Easily Editable Templates to Get your Work Done Faster & Smarter.

5 Steps to make an Expense Reimbursement Form:

Expense reimbursement form templates formats keep varying depending on the purpose it serves. Categories may vary when it is a purchase-reimbursement form and not a travel-return form. However, to draw a basic generic format, the necessary details in it, include:

Step 1: Note Employees’ Details

This includes the name, designation, address, date of purchase or travel, etc. This must be the first thing to register in the form.

Step 2: Record The Expenses

You must categorize this into different sectors that comprise the total expense. Use a table for the purpose like food, lodging, transportation, etc. The amount for each must be recorded next to the type.

Step 3: Draft the Declaration

The applicant must announce that the data provided by him is authentic and true. He must sign and authenticate that the information that has been provided is correct.

Step 4: Note Down the Payment Method

The way in which the applicant desires the reimbursement must also be recorded. the bank or card detail, the amount, etc must be mentioned in the form itself.

Step 5: Mention the Documents to be Attached

A number of proofs might be demanded on the part of the company like hotel bills, food receipts, etc to ensure the authenticity of the amount spent. Mention which documents are needed on the form itself.

10+ Expense Reimbursement Form Templates in DOC | PDF

1. Travel Expense Reimbursement Request Form

Details
File Format
  • DOC

Size: 16.2 KB

Download

This travel reimbursement form is editable and ready to use. It is pre-formatted with categories to record the transport and travel expenses and that of food and lodging. The reimburse sheet also comes with declarations that the claimer needs to fill up and sign. Download the form in word and insert your details to claim what money needs to reimbursed to you. If you need to make similar forms for your company, emulate the format or download and customize it.

2. Expense Reimbursement Claim Form

Details
File Format
  • DOC

Size: 29.7 KB

Download

Learn from this real sample of an expense reimbursement form to get an idea of how to make the categorization of expenses. Or simply copy the format and insert your own details. Make it easier for your employees to report their expenses accurately. The form in google docs is editable and thus can be downloaded to make changes directly. So, what are you waiting for? This is the perfect reimbursement form you have been waiting for.

3. Expense Reimbursement Form Template

Details
File Format
  • DOC

Size: 1.6 MB

Download

To make reimbursement forms for your company you can follow this format too. It is categorized into sections recording personal details of employees, the expense sections and the declaration. The form in excel is short and brief. Get this template now and complete your work easily.

4. Ministers Expense Reimbursement Form

Details
File Format
  • DOC

Size: 9.8 KB

Download

Expense reimbursement forms for ministers and higher officials need to be framed separately and more carefully. This is because the sectors of reimbursements are multiple and therefore need to be noted down carefully. Read this real sample and take hints from the format to get an idea of how you need to make these forms. Hurry, get the form’s format.

5. Expense Reimbursement Form Sample

Details
File Format
  • DOC

Size: 3.7 KB

Download

You can choose whether you want to make your reimbursement forms more subjective or objective. The template’s format above is more detailed. The applicant needs to read the questions and fill up the information. The details of the expenses need to be noted down elaborately and accurately. The sample is more suitable for one-time reimbursement purposes. Quickly download today.

6. Pre-Approval Travel Request Form

Details
File Format
  • DOC

Size: 37.4 KB

Download

Before the employee of a company actually travels, he needs to fill up a form jotting down the details of his estimated expenses. This is a pre-travel expense reimbursement form. The purpose of the form is to sanction the money spent. Its other aim is to clearly let the employee know how much they can afford to spend during the trip. The pre-approval form is editable and you can customize it according to your company’s needs. Download already!

7. Simple Expense Reimbursement Form

Details
File Format
  • PDF

Size: 509.6 KB

Download

In case an employee makes a purchase or purchases for the company’s purpose or to serve the company’s requirements, he or she needs to be reimbursed for that. The template sample above will help you create one such form. The form in PDF requires the employer-the charge code, the name, and description of the item purchased and the total price. A total sum is then calculated. The declaration and details of the employee are to be included in the form itself. Get the form and follow the method to make a similar form.

8. Business Expense Reimbursement Form

Details
File Format
  • PDF

Size: 154.2 KB

Download

Bigger organizations make provisions for all kinds of details in their reimbursement form. Above cited is a similar form that has the option to insert the expense details, the total amount, the method of payment, etc. Declarations and employee’s details are also to be inputted. Get the business expense form sample now and see how formal companies are reimbursing their workers. Hurry!

9. Interview Expense Reimbursement Form

Details
File Format
  • PDF

Size: 88.6 KB

Download

Organizations conduct interviews over different states and countries to hire the best employees. In such cases, they sometimes send officials to interview and scan the best applicants. The template sample above is particularly made to reimburse the expenses of such authorities that travel to conduct interviews for a company. If your company has a similar purpose then directly get this form and let the process and categories of formatting these forms.

10. Transportation and Parking Expense Reimbursement Form

Details
File Format
  • PDF

Size: 63.5 KB

Download

A simple form made to register the transportation and parking expenses of an employee, this form is to be followed to serve similar purposes. Learn what information needs to be gathered in such cases and make provisions for those details. Take a declaration to authenticate the details that have been provided. Get the form sample and simply emulate with customized details to get your form ready in a jiffy! Hurry!

11. Travel Expense Reimbursement Form Sample

Details
File Format
  • PDF

Size: 24.2 KB

Download

A travel expenses form can be made in short with provisions to get only those details that are important. In the form sample below the date, the location, the distance traveled and the transportation type has to be registered. The expenses per medium also need to be recorded. Expenses in lodging and other fields need to be noted down. Download the form and see the formatting. Use a similar technique of a table with categories to make a successful reimbursement form.

You may also like

Read More Articles about

Retail Templates

5+ FREE & Premium Expense Form - Download NOW

Beautifully Designed, Easily Editable Templates to Get your Work Done Faster & Smarter.

View All Expense Form Templates