9+ Sample Reimbursement Form Templates

Looking for ways to improve your reimbursement processes? What you need is an improvised reimbursement form. Reimbursement processes create burden for some because of the tedious process. No need to worry. We have here a list of templates for you to download and use.

Our templates are patterned to suit various aspects that a reimbursement form may be of used. They are high quality and can help you streamline your reimbursement processes. Moreover, we also have Excel Form Templates that you can choose from, should you wish to create your reimbursment form from scratch.

Expense Reimbursement Form Template

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  • PDF

Size: 497 kB

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Mileage Reimbursement Form Template

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  • XLS
  • XLSx

Size: 4 kB

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Travel Reimbursement Form Template

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  • PDF

Size: 229 kB

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Staff Reimbursement Form Template

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  • PDF

Size: 29 kB

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Free Reimbursement Form Template

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  • PDF

Size: 877 kB

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Easy-to-Download Reimbursement Forms

It is a prevailing rule in most societies that no one should be unjustly enriched at the expense of another. This is where the concept of reimbursement enters the spotlight. They are used to compensate a certain person, company, or group for an out-of-pocket expense by returning to them the equal amount of money they’ve spent for the benefit of the former. Here are some of their uses:

  • They are not just ordinary forms because they are used in order to avoid monetary disputes that have the tendency to reach the portals of the courts. Money has always been a sensitive issue among us. This is because it is the product of our hard work and effort. That is why every cent matters a lot.
  • Reimbursement forms have various faces which corresponds to their specific purpose. You can use them as a form of tax refund, educational reimbursement in cases of scholarship grants, and travel reimbursements in cases wherein the company shouldered the travel expenses of a certain employee as a grant.
  • Reimbursement forms are important in terms of audit. Auditing is very stressful, and reimbursement forms can ease up the process because every transaction must be reflected in the financial books.

These are just some of the reasons why reimbursement forms matter. If you want to use our Mileage Reimbursement Form templates, click on the link to access them.

Business Expense Reimbursement Form Template

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  • PDF

Size: 357 kB

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Employee Reimbursement Form Template

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  • PDF

Size: 169 kB

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Cash Reimbursement Form Template

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  • PDF

Size: 57 kB

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Education Reimbursement Form Template

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  • PDF

Size: 219 kB

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Medical Reimbursement Form Template

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  • PDF

Size: 171 kB

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Basic Features of Reimbursement Forms

Like any other forms, reimbursement forms also have key features. For some governments, organizations, and companies, they may adopt their own formats depending on their priorities and preferences. But most of the time, the following elements are present:

  • Basic personal information. This includes the person’s name, address, e-mail address, contact number, position in the organization he or she represents, and many more depending on the event.
  • Subject matter or the purpose of the reimbursement. You need to state here the reason for the reimbursement. You need to justify why you should be reimbursed.
  • Specific breakdown of expenses. This is the most significant part of the form. This is actually the heart and core of the form. Always insert the proper and correct amount.
  • Date. It is important that the form is up-to-date.
  • Signature. A signature is needed to verify the identity of the person.

Additionally, they may require you to give additional documents to serve as proof for such reimbursement, such as official receipts for that matter. To know more about the features, you can download our templates.

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