Writing cheques for small amounts is not only inconvenient but is also inefficient. It involves a lengthy process, and when the amount is small, it makes no sense to go through all that. In such circumstances, you take a petty cash form or voucher from the supplier, and you get reimbursed later.
Create a new document in MS Word. In the corporate world, it is more famous than any other software having similar features. But you can obviously use the document editing software of your choice and proceed with the tutorial without any problem. Write the title ‘Petty Cash Form’.
In the next section, enter the basic details like the date on which it was created, by whom it was created and also the department. Also, write the name of the custodian. Usually, the department or store dealing with such cases deals with several of those and thus it is usually efficient to use a unique ID via which you can identify the document. So put that down as well.
In the next section enter details of expenditure. Use a table for a cleaner presentation. So create a six-columned table for the purpose. Give the headings as ‘date’, ‘description’, ‘account’ ‘code’, ‘amount’, ‘balance’, and ‘paid to’ respectively. In a different row add the total amount and the total balance separately.
If there are certain specific details that need to be mentioned about a certain purchase, that thing needs to be mentioned in this section. If there is any specific instruction that needs to be followed by any of the people handling this document then that should also be mentioned here.
In the final section there should be a section that states that the information provided above is true and below that should be the name and signature of the petty cash custodian. Then write down the date on which the signature was put. Then there should be the signature of the authorized head and the date as well.
If you are having to deal with a lot of petty cash documents, then you should consider downloading this form template in Word. It is well formatted, so any specific data is extremely easy to find. We have more of these should your requirements be a little different. So check them out now.
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