Free Church Project Design Meeting Minute

Meeting Details

Date: January 12, 2050
Time: 10:00 AM - 12:00 PM
Location: [Your Company Name], Fellowship Hall,

Attendees:

• [Your Name], Project Coordinator

• Pastor John Doe

• Jane Smith, Treasurer

• Mark Johnson, Head of Building Committee

• Sarah Lee, Volunteer Coordinator

• Emily Davis, Secretary

Agenda

1. Opening Prayer

2. Approval of Previous Meeting Minutes

3. Project Status Updates

   • Building Renovation

   • Fundraising Activities

4. Budget Review

5. Volunteer Coordination

6. Next Steps

7. Closing Prayer

Opening Prayer

The meeting was opened with a prayer led by Pastor John Doe.

Approval of Previous Meeting Minutes

The minutes of the previous meeting held on December 15, 2049, were reviewed and approved unanimously.

Project Status Updates

A. Building Renovation

Presented by: Mark Johnson

1. Current Status:

   • The main sanctuary painting is 80% complete.

   • The new flooring installation is scheduled to begin next week.

   • Electrical system upgrade is in progress, with 50% completion.

2. Challenges:

   • Delay in the delivery of flooring materials.

   • Additional wiring is needed for the sound system upgrade, which was not in the original plan.

3. Actions Taken:

   • Contacted the supplier to expedite the delivery of flooring materials.

   • Engaged an electrician to assess additional wiring requirements.

B. Fundraising Activities

Presented by: Jane Smith

1. Recent Fundraisers:

   • Christmas Bake Sale raised $2,500.

   • New Year's Charity Concert raised $3,800.

2. Upcoming Events:

   • Valentine's Day Dinner is planned for February 14, 2050.

   • Spring Community Fair is scheduled for April 25, 2050.

3. Financial Status:

   • Total funds raised to date: $15,000.

   • Current project fund balance: $10,000 after recent expenditures on materials and labor.

Budget Review

Presented by: Jane Smith

1. Expenditures:

   • Painting materials: $1,200.

   • Flooring materials: $3,000.

   • Electrical upgrade: $1,800.

2. Remaining Budget:

   • Total budget: $20,000.

   • Spent so far: $6,000.

   • Remaining funds: $14,000.

3. Future Expenses:

   • Estimated additional wiring costs: $2,000.

   • Furniture and fixtures: $5,000.

Volunteer Coordination

Presented by: Sarah Lee

1. Volunteer Requirements:

   • Additional hands needed for painting completion and cleanup.

   • Volunteers for Valentine's Day Dinner setup and event management.

2. Current Volunteer Status:

   • 15 volunteers signed up for renovation tasks.

   • 10 volunteers confirmed for the Valentine's Day Dinner.

3. Volunteer Training:

   • Training session for new volunteers scheduled for January 20, 2050.

Next Steps

1. Action Items:

   • Expedite flooring material delivery.

   • Schedule electrician for additional wiring.

   • Begin preparation for Valentine's Day Dinner.

2. Deadlines:

   • Flooring installation to start by January 25, 2050.

   • Electrical work to be completed by February 5, 2050.

   • Volunteer training on January 20, 2050.

Closing Prayer

The meeting was concluded with a prayer led by Sarah Lee.

Next Meeting

Date: February 9, 2050
Time: 10:00 AM - 12:00 PM
Location: [Your Company Name], Fellowship Hall

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