Free Church Checklist Form

Use this Church Checklist Form to streamline service preparation by tracking tasks, assignments, and equipment needs for a successful worship experience.

Worship Preparation

• Confirm sermon notes are ready.

• Set up microphones and sound system.

• Arrange chairs and seating.

• Test multimedia equipment (e.g., projector).

• Prepare hymnals or worship materials.

• Place communion elements on the altar.

Event Coordination

• Confirm event date and time with the calendar.

• Send reminders to volunteers.

• Arrange decorations and floral setups.

• Set up tables and chairs for the event.

• Confirm catering or refreshments, if any.

• Ensure signage is in place for directions.

Facility Maintenance

• Check restroom cleanliness and stock supplies.

• Inspect lighting in all areas.

• Ensure HVAC system is functioning properly.

• Confirm parking lot is clean and accessible.

• Test fire alarms and safety equipment.

• Check for general clutter and remove if needed.

Volunteer Management

• Assign roles for the week (greeters, ushers, etc.).

• Ensure adequate coverage for childcare or nursery.

• Confirm volunteers have their schedules.

• Distribute any needed materials (name tags, programs).

• Provide a briefing or instructions.

• Gather feedback from volunteers post-service.

Financial Oversight

• Collect and count tithes securely.

• Record financial contributions accurately.

• Deposit funds in the bank.

• Confirm petty cash balance.

• Review the budget for upcoming expenses.

• Submit weekly financial report.

Emergency Preparedness

• Check first-aid kits are fully stocked.

• Review emergency exit routes.

• Ensure fire extinguishers are functional.

• Test emergency lighting and power backup.

• Verify security cameras are operational.

• Discuss safety protocols with key personnel.

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