Free Periodic Maintenance Contract

I. Introduction

This Periodic Maintenance Contract outlines the terms and conditions between the service provider and the client for the regular maintenance of critical systems such as HVAC, elevators, IT infrastructure, industrial equipment, plumbing, and fire safety equipment. The purpose of this agreement is to ensure the continued efficient operation of these systems, minimize downtime, and ensure compliance with relevant standards.

II. Parties Involved

This agreement is made between the Service Provider, [YOUR NAME] of [YOUR COMPANY NAME], and the Client who will be the recipient of services for the specified systems.

• Service Provider:
  Name: [YOUR NAME]
  Contact Email: [YOUR EMAIL]
  Company Name: [YOUR COMPANY NAME]
  Company Number: [YOUR COMPANY NUMBER]

• Client:
  Name: Floyd Cremin
  Company Name: Duofort
  Contact Number: 222 555 7777
  Email: floyd@you.mail

III. Scope of Services

The Service Provider agrees to perform periodic maintenance on the following systems:

• HVAC Systems: Maintenance of heating, ventilation, and air conditioning systems, including cleaning, filter replacement, and system diagnostics.

• Elevators/ Escalators: Inspection and servicing of elevators and escalators to ensure smooth and safe operation.

• IT Infrastructure: Regular updates, troubleshooting, and security checks for IT systems, including servers and networks.

• Industrial Equipment: Regular inspections and servicing of industrial machinery and equipment to avoid unexpected breakdowns.

• Plumbing & Electrical Systems: Inspections, cleaning, and repairs of plumbing and electrical installations to ensure safety and efficiency.

• Fire Safety Equipment: Routine checks and maintenance of fire alarms, extinguishers, and sprinkler systems.

IV. Maintenance Schedule

The maintenance will be carried out at the following intervals:

V. Terms of Payment

Payment for the periodic maintenance services will be made according to the following structure:

• Total Contract Amount: $15,000

• Payment Terms:

  • 50% upon signing the contract: $7,500

  • 50% upon completion of the first round of maintenance: $7,500

• Payment Method: Bank transfer or check payable to [YOUR COMPANY NAME].

• Late Payment Penalty: A penalty of 5% of the outstanding balance will be charged for payments made after 30 days from the due date.

VI. Responsibilities of the Service Provider

The Service Provider shall:

• Perform the maintenance tasks as outlined in the contract and maintain the systems in proper working order.

• Notify the client in advance of any additional repairs or urgent maintenance required outside the agreed periodic services.

• Provide a report at the completion of each maintenance visit detailing work performed and any recommendations for repairs or upgrades.

VII. Responsibilities of the Client

The Client agrees to:

• Provide access to all necessary equipment and systems to enable the Service Provider to carry out maintenance.

• Ensure that the environment is conducive for the proper maintenance of the systems.

• Notify the Service Provider promptly in case of any equipment malfunction or urgent repair needs between scheduled maintenance visits.

VIII. Termination and Renewal

• Termination: This contract may be terminated by either party with a written notice 30 days in advance. If the contract is terminated early, any pending payments for completed maintenance will be due immediately.

• Renewal: The contract may be renewed upon mutual agreement between both parties for another term of one year, with updated terms and conditions as necessary.

This contract represents the agreement between [YOUR NAME] (on behalf of [YOUR COMPANY NAME]) and the Client for the periodic maintenance services listed above. The parties acknowledge the terms set forth and agree to adhere to the provisions outlined in this contract.

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