Annual Fleet Maintenance Contract
Prepared by: [YOUR NAME]
Email: [YOUR EMAIL]
I. Agreement Overview
This Annual Fleet Maintenance Contract ("Contract") is entered into on January 15, 2050, by and between [YOUR COMPANY NAME] ("Service Provider") and Dexter Dicken ("Fleet Owner"). This agreement specifies the scope, terms, and pricing for the annual maintenance of the fleet.
Service Provider: [YOUR COMPANY NAME]
Fleet Owner: Dexter Dicken
Contract Duration: January 15, 2050 – January 14, 2051
Effective Date: January 15, 2050
II. Scope of Services
The following services will be provided under this contract:
Routine Maintenance: Includes oil changes, tire rotations, fluid checks, brake inspections, and other scheduled maintenance as required by the vehicle manufacturer.
Repairs and Replacements: Emergency repairs and parts replacement due to wear and tear or unforeseen failures, excluding damages caused by accidents.
Inspection Services: Periodic vehicle inspections to ensure safety and compliance with local regulations.
Scheduled Servicing: Preventive maintenance services such as air filter changes, battery checks, and tire balancing.
Additional Services: As mutually agreed upon in writing.
III. Pricing and Payment Terms
The total cost for the Annual Fleet Maintenance Contract is based on the number of vehicles covered. Payment is due on a quarterly basis unless otherwise agreed upon. Prices are as follows:
Vehicle Type | Number of Vehicles | Price per Vehicle | Quarterly Payment | Total Annual Cost |
|---|
Light Commercial Van | 10 | $300 | $3,000 | $12,000 |
Heavy-Duty Truck | 5 | $450 | $2,250 | $9,000 |
Passenger Car | 20 | $250 | $5,000 | $20,000 |
Total Annual Cost | | | | $41,000 |
Payment due: January 15, 2050
IV. Responsibilities of Service Provider
The Service Provider agrees to:
Provide all labor, parts, and equipment necessary for the maintenance and repair of the fleet vehicles.
Perform all services outlined in this Contract at the Fleet Owner's designated locations.
Ensure all maintenance services are conducted in a timely and professional manner to minimize downtime.
Provide written reports on the condition of the fleet after each service or repair session.
Respond to any emergency breakdowns within a 24-hour period.
V. Responsibilities of Fleet Owner
The Fleet Owner agrees to:
Ensure vehicles are available for scheduled maintenance and repairs.
Pay all invoices on time as per the agreed-upon payment schedule.
Notify the Service Provider immediately of any breakdowns or issues requiring emergency repairs.
Maintain accurate records of vehicle usage and notify the Service Provider of any changes to the fleet.
VI. Termination and Renewal
This Contract will automatically renew for successive one-year terms unless either party provides written notice of termination at least 30 days prior to the end of the current term. Termination may occur if:
Either party breaches the terms of the agreement.
The Fleet Owner decides to switch service providers.
Upon termination, the Fleet Owner is responsible for any outstanding payments for services rendered before the termination date.
VII. Liability and Insurance
The Service Provider is responsible for any damages or losses to vehicles caused during the performance of maintenance services.
The Fleet Owner is responsible for insurance coverage for the vehicles and any damages or accidents occurring outside the scope of the Contract.
VIII. Conclusion
This Annual Fleet Maintenance Contract ensures a reliable and cost-effective solution for maintaining a fleet of vehicles. Both parties agree to the terms as outlined, and the services will be rendered with professionalism and efficiency. The goal is to ensure the continuous operation of the fleet with minimal disruptions and maximum safety.
For further inquiries or clarifications, please contact [YOUR NAME] at [YOUR EMAIL].
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