Professional Event Catering Proposal
[Your Company Name]
[Your Company Address]
Phone: [Your Company Number] | Email: [Your Company Email]
Website: [Your Company Website]
Date: January 15, 2050
Proposal Number: DC-2050-001
Client Information
Client Name: Sarah Johnson
Company/Organization: Tech Innovations Inc.
Contact Information: (555) 987-6543 | sarah.johnson@techinnovations.com
Event Date: February 25, 2050
Event Location: The Grand Horizon Ballroom, Downtown City Center
Number of Guests: 150
Event Overview
We are delighted to present our catering proposal for Tech Innovations Inc.’s Annual Gala. At [Your Company Name], we are dedicated to creating extraordinary culinary experiences tailored to your needs. From an exquisite menu to seamless service, we ensure your event is both memorable and flawless.
Proposed Services
1. Event Details:
Type of Event: Annual Corporate Gala
Event Style: Plated Dinner with Pre-Dinner Cocktails
Theme/Specific Requests: Futuristic elegance with a focus on sustainability
2. Menu Options:
Appetizers (Passed Hors d’Oeuvres):
Main Course (Select One):
Herb-Crusted Filet Mignon with Truffle Mashed Potatoes and Seasonal Vegetables
Pan-Seared Salmon with Quinoa Pilaf and Citrus Beurre Blanc
Stuffed Portobello Mushroom with Wild Rice and Balsamic Glaze (Vegan)
Desserts:
Dark Chocolate Lava Cake with Vanilla Gelato
Assorted Mini Cheesecakes (Berry, Chocolate, and Matcha)
Seasonal Fruit Medley
Beverages:
Specialty Cocktails (e.g., "2050 Mule" featuring ginger and lime)
Wine Pairings for Dinner Courses
Coffee and Herbal Tea Selection
Customizations: We are happy to adjust the menu to accommodate dietary preferences or restrictions.
3. Additional Services:
Professional bartending services
Elegant tableware and glassware rentals
Full-service setup and cleanup
Cost Breakdown
1. Menu Pricing:
2. Additional Costs:
Event Staff (10 staff members, 6 hours each): $30/hour = $1,800
Rentals (tables, chairs, linens, tableware): $3,000
Delivery and Setup Fee: $500
Estimated Total: $20,300
Note: Final pricing may vary based on the confirmed guest count and additional customizations.
Payment Terms and Conditions
Deposit: A $5,075 non-refundable deposit is needed to secure the event date.
Final Payment: The remaining balance of $10,150 is due by February 18, 2050 (7 days before the event).
Cancellation Policy: Full refunds, minus the deposit, are available if cancellation occurs at least 30 days before the event date.
Why Choose [Your Company Name]?
We stand out for:
Culinary excellence with fresh, locally-sourced ingredients
Professional, attentive service tailored to your needs
A seamless experience from planning to execution
We are honored to have the opportunity to cater your event and look forward to making it an unforgettable experience.
Next Steps
Please review this proposal and let us know if you have any questions or adjustments. To confirm your booking, sign and return the agreement along with the deposit.
Sarah Johnson
Tech Innovations Inc.
For any further inquiries, feel free to contact us at [Your Company Number] or [Your Company Email].
Sincerely,
[Your Name]
Event Coordinator
[Your Company Name]
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