Free Legal Business Licensing Checklist Outline

Choose a business structure (e.g., sole proprietorship, LLC, corporation)

Register the business name with the appropriate state authority.

Obtain an Employer Identification Number (EIN) from the IRS (if applicable)

File articles of incorporation/organization with the state (for LLCs or corporations)

Draft and adopt an operating agreement or corporate bylaws

Determine if the business requires federal licensing (e.g., alcohol, firearms, transportation)

Apply for industry-specific federal permits through the appropriate agencies (e.g., ATF, DOT, FDA)

Check state requirements for business registration and licensing

Apply for a state business license through the Secretary of State or other state agencies.

Obtain professional or occupational licenses (if applicable)

Register for state taxes, including sales tax, withholding tax, and unemployment tax.

Apply for industry-specific permits (e.g., health permits, environmental permits)

Check local (city or county) licensing requirements

Obtain a general business license from the city or county clerk’s office.

Apply for zoning and land use permits.

Obtain signage permits for outdoor or on-premise advertising.

Secure health and safety permits (if operating a food service or hospitality business)

Research licensing requirements specific to the industry (e.g., childcare, construction, transportation)

Apply for and maintain any certifications required for the industry (e.g., contractor’s license, food handler certification)

Assess insurance requirements (e.g., liability, workers’ compensation, property insurance)

Purchase insurance policies necessary for compliance and protection

Obtain surety bonds if required for certain industries (e.g., construction, public projects)

Mark renewal dates for licenses and permits on a calendar or system

File annual reports with state authorities (if required)

Pay annual licensing fees to maintain compliance.

Update licenses when expanding operations or changing the business address

Keep copies of all licenses, permits, and applications on file

Maintain records of compliance with state and federal laws.

Prepare for audits or inspections by keeping documentation organized.