Free Event Registration Checklist

Pre-Event Preparation:

Define Event Details:

• Event name

• Event date and time

• Event location (physical or virtual)

• Registration opening and closing dates

• Event theme or focus

• Target audience
  

Choose Registration Platform:

• Choose a registration platform (e.g., Eventbrite, Cvent, Google Forms).

• Customize the registration form (questions, fields, options)

Set Registration Fees (if applicable):

• Determine ticket pricing tiers (early bird, standard, group discounts, etc.)

• Payment methods (credit card, PayPal, invoice, etc.)

Create Promotional Materials:

• Design registration links, buttons, and calls-to-action

• Prepare email templates for confirmation, reminders, and updates

• Social media posts for event promotion

Develop Event Website/Landing Page:

• Include event details, agenda, and registration link

• Clear instructions on how to register

• FAQs section

During Registration Period:

Monitor Registrations:

• Track the number of registrants

• Identify any issues with the registration process

• Ensure that confirmation emails are being sent

Send Confirmation Emails:

• Include registration details (ticket type, date, time, location)

• Event reminder information

• Contact details for inquiries

Promote Event Registration:

• Send reminders to people who haven’t registered yet

• Post social media updates and email newsletters

• Collaborate with event partners or influencers to promote registration

Prepare Event Materials:

• Print name badges and event tickets (if in-person)

• Prepare event kits or virtual access instructions for registrants

• Confirm details with speakers, sponsors, and exhibitors (if applicable)

Post-Registration:

Send Final Event Reminders:

• Reminder emails with event day details (venue, time, schedule)

• Links or instructions for virtual events or streaming

• Pre-event surveys (optional)

Prepare Attendee Lists:

• Review the attendee list for any special needs or requests

• Provide a list for check-in staff or event team

• Communicate any changes or updates to attendees

Set Up On-Site Registration (if in-person):

• Set up registration desk and signage

• Ensure staff is trained on registration processes

• Prepare materials (badges, programs, swag bags)

Test Virtual Registration (if online):

• Confirm online access links (Zoom, Teams, etc.)

• Ensure registration codes, virtual lobby, and agenda are working properly

• Conduct test runs for virtual event tools

Review Feedback:

• Collect feedback on the registration process from attendees for improvement

• Address any issues or concerns raised by registrants

Checklist Templates @ Template.net