Free Corporate Event Registry Checklist

1. Event Details

• Event Name: ____________________________

• Event Date: ____________________________

• Event Time: ____________________________

• Event Location: ____________________________

• Event Type (e.g., conference, gala, seminar, team-building): ____________________________

• Expected Number of Attendees: ____________________________

• Theme or Objective: ____________________________

2. Budget Planning

• Total Budget: ____________________________

• Venue Rental: ____________________________

• Catering/Food & Beverage: ____________________________

• Audio/Visual Equipment: ____________________________

• Decorations: ____________________________

• Transportation/Travel: ____________________________

• Speakers/Entertainment Fees: ____________________________

• Miscellaneous (e.g., promotional materials, gifts): ____________________________

3. Venue & Logistics

• Venue Booking Confirmed

• Event Setup Time: ____________________________

• Event Breakdown Time: ____________________________

• Parking & Transportation: ____________________________

• Signage

• Directional Signs & Event Flow

• Accessibility Needs (Elevator, ramps, etc.)

4. Attendee Management

• Guest List Finalized

• Invitations Sent

• RSVP Tracking

• Registration Desk Setup

• Name Badges/ID Cards

• Event Program

5. Catering & Menu

• Catering Company Booked

• Menu Finalized

• Dietary Restrictions Considered

• Drinks/Alcohol Arrangements

• Service Staff Confirmed

6. Audio-Visual & Technical Requirements

• Microphones/Speakers

• Projector/Screen Setu

• Presentation Materials

• Wi-Fi Access

• Tech Support on-site

7. Speakers & Entertainment

• Keynote Speakers Confirmed

• Speaker Briefing

• Entertainment Booked

• Entertainment Details (timing, type): ____________________________

8. Marketing & Promotion

• Event Website or Landing Page Created

• Social Media Strategy

• Press Releases/Media Contact

• Event Materials (brochures, flyers, etc.)

• Photography/Videography

9. Staffing & Volunteers

• Event Coordinator Assigned: ____________________________

• Volunteers/Staff Confirmed

• Roles Assigned (e.g., registration, greeters, tech support): ____________________________

• Staff Briefing & Training

10. Decorations & Branding

• Decor Theme Finalized

• Branding Material (banners, signs, etc.)

• Centerpieces/Table Arrangements

• Event Swag/Goodie Bags

11. Health & Safety

• First Aid Kit Available

• Emergency Procedures in Place

• Safety Signage

• COVID-19 Safety (if applicable)

12. Post-Event Activities

• Feedback Survey for Attendees

• Thank-You Notes to Speakers/Guests

• Debrief with Team

• Event Analytics (attendance, engagement)

• Post-Event Report

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