Simple Hotel Event Management Checklist
Prepared By: [Your Name]
Hotel Name: [Your Company Name]
Pre-Event Planning
Completed | Task Details |
|---|
| Identify the goal of the event. |
| Determine the overall budget and allocate funds. |
| Choose a date and confirm venue availability. |
| Decide on menu options and beverages. |
| Identify required AV equipment. |
| Create promotional materials and send invitations. |
| Determine staff roles for the event. |
| Outline a basic emergency response plan. |
| Consider event theme/design and decorations. |
| Ensure vendor coordination and confirmations. |
| Address accessibility considerations for guests. |
Event Day
Completed | Task Details |
|---|
| Ensure the venue is arranged as planned. |
| Verify functionality of audio-visual gear. |
| Set up a check-in area for guests. |
| Follow the event schedule and address any issues. |
| Facilitate activities and interactions. |
| Ensure all necessary signage is prepared. |
| Assign staff to assist guests during the event. |
| Plan for social media engagement during the event. |
Post-Event Evaluation
Completed | Task Details |
|---|
| Gather attendee feedback through surveys. |
| Settle outstanding payments with vendors. |
| Discuss what went well and areas for improvement. |
| Send thank-you notes to attendees and contributors. |
| Create a detailed expense report. |
| Gather insights from staff about the event’s execution. |
| Summarize key outcomes and lessons learned in an event summary report. |
Checklist Templates @ Template.net
