Staff Attendance Policy
I. Introduction
This policy outlines the attendance expectations for all staff members of [Your Company Name]. We aim to maintain a productive, efficient, and positive work environment. Regular attendance is essential to achieving our goals and ensuring smooth operations. This document serves as a guide for our expectations and procedures related to attendance.
Employees are expected to adhere to the attendance policy and notify their supervisors of any deviations promptly. Failure to follow this policy may result in disciplinary action. We believe that this policy promotes fairness and consistency across the organization.
II. Scope
This policy applies to all full-time, part-time, and temporary employees of [Your Company Name].
III. Work Hours and Schedules
The standard workweek at [Your Company Name] is from Monday to Friday. Employees are required to be present during scheduled hours unless previously authorized for time off.
Workday | Start Time | End Time |
|---|
Monday | 9:00 AM | 5:00 PM |
Tuesday | 9:00 AM | 5:00 PM |
Wednesday | 9:00 AM | 5:00 PM |
Thursday | 9:00 AM | 5:00 PM |
Friday | 9:00 AM | 5:00 PM |
IV. Types of Absences
Scheduled Absences
Employees must request planned time off (e.g., vacations or appointments) at least 2 weeks in advance to allow for proper coverage.
Unscheduled Absences
In cases of illness or emergency, employees must notify their supervisor within 2 hours of their scheduled start time.
Personal Leave
Requests for personal leave should be submitted at least 3 days in advance. Approval is subject to manager discretion based on business needs.
Holidays
[Your Company Name] observes the following holidays, during which no attendance is required:
New Year’s Day
Memorial Day
Independence Day
Labor Day
Thanksgiving Day
Christmas Day
V. Attendance Monitoring
Attendance is tracked using an official system monitored by the HR department. Employees are responsible for ensuring their attendance is accurately recorded. Any discrepancies should be reported to HR promptly.
Attendance Type | Description | Action Required |
|---|
Absence Without Notice | Employee fails to report absence | Warning, potential review |
Tardiness | Employee arrives after scheduled start time | Written warning, possible suspension |
Early Departure | Leaving before the scheduled end time without approval | Discussion with manager |
VI. Responsibilities of Employees
Employees must:
Arrive on time for their scheduled shifts.
Notify their supervisor if they are unable to attend work due to illness, emergency, or any other issue.
Keep their attendance records up to date by promptly reporting any absences.
VII. Responsibilities of Managers
Managers must:
Approve scheduled time off requests in a timely manner.
Monitor employee attendance and address issues such as tardiness or excessive absenteeism.
Ensure accurate tracking of attendance records for all employees.
VIII. Consequences for Non-Compliance
Failure to adhere to this policy may result in the following:
Verbal Warning
Issued for the first instance of minor tardiness or absence.
Written Warning
Issued after repeated occurrences of tardiness, absenteeism, or failure to follow the notification procedures.
Suspension
A suspension may be issued after continued violations.
Termination
Repeated or severe attendance issues may result in termination of employment.
IX. Contact Information
For any questions regarding this policy, please contact [Your Name] at [Your Email]. You may also reach out to HR at [Your Company Email].
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