This question might scare you sometimes. But even if you are writing it for the first time be confident and relaxed. Because you can always refer to our ready-to-go board report samples. Or you can follow our simplified steps below to get it done accurately in a jiffy.
Step 1: Establish the Purpose
Always remember that the report has many purposes to serve. You must establish them to make it more spontaneous and fill the members with a sense of enthusiasm.
Step 2: Summarize Recent Accomplishments and Current Activities
Introducing some latest achievements is the best way to start your sample report. You can include information on current activities precisely in it. You can also highlight the team's successes and milestones to motivate the team.
Step 3: List the Upcoming and in Progress Activities
Surely, you might have a lot of plans for ongoing or upcoming events. But do not forget to include those in your report or proposal. Because that is the source to update the board about your operational progress.
Step 4: List the Financial Impact
Financial impacts refer to capital investments done in different ongoing or holding projects. It would help you to direct the discussions towards the monetary aspects. It may also help you in receiving good advice from key personnel regarding the financial statements.
Step 5: Include Dissenting Opinion
You should never avoid the minority opinion that disagrees with the majority. This helps to voice out their concerns or express hope for the future. You can also present the dissenting opinion to give a heads-up to the board on contradicting topics.
Step 6: Forward Recommendations to the Executive Director or CEO
After processing all the planned events and activities for the report, you can prepare a conclusion. Next, you can analyze it and present a set of recommendations to the executive director or CEO.
Step 7: Forward Recommendations to the Board of Directors
After you have attained and passed all the stages of the board report-making present your suggestions to the directors. This could be a sample analysis or sample proposals for improvement.
What is the Purpose and Importance of Board Reports?
Ever wondered how useful and purposive a board report can be? The following points might give you some insight into it.
- The involved committees in the management keep forwarding different documents assessing the organizational progress. It helps all board members to ‘actively participate even when they are NOT participating’.
- Committee board reports motivate board members. It fills them with enthusiasm for accomplishment and bridges the information gap.
- Board assigns a committee to fulfill its operational objectives. That is why the members have to recognize the importance of the work assigned to them.
- The members participating passively in the tasks should also show an active interest. Because it's the report that can form a basis for discussions and question-answer sessions.
- The sole purpose of the report is to notify the board about all the activities of the committees. Such good communication boosts the process and helps to achieve goals.