What is a Fax Cover Sheet?
Professional fax cover sheets are helpful, convenient, and, at the same time, confidential. They are very necessary when you are sending faxes. Fax cover sheets were created to help you ensure that the fax you are sending will be received by the correct person and at the same time, it will inform the receiver who sent the fax. They also help the receiver to know what was being sent by the sender. Aside from that, professional fax cover sheets also give the sender specific details about what is being faxed.
How to Write a Professional Fax Cover Sheet
Writing or setting up a professional fax cover sheet is very basic and simple. Remember that the most important thing to fill in your fax cover sheet is the correct information of your recipient. Once you've already started creating one, then you will no longer have to make for another fax cover sheet. You may re-use it as long as you provide the correct information of your recipient every time.
1. Identify your Receiver
When you're sending an important message or fax sheet, make sure you know who you are sending it to especially when you are sending confidential or personal messages. Knowing your sender is a must to avoid yourself from identity fraud. According to a 2018 study on Identity Fraud from Javelin Strategy & Research, there was a record of 16.7 million victims of identity fraud.
2. Know the Contact Information of your Recipient
Make sure you know your recipient's legit company or individual’s name, complete address, telephone number, fax number, and email address so that you will know where or who will you send your fax messages.
3. State the Details
Aside from writing the legit contact information of your receiver, make sure you also included the number of pages of the fax including the fax cover sheet because it helps the recipient make sure that there is no page missing. You may write some notes in your cover sheet in case you need to add some additional information.
4. Design It Neatly
In making your professional fax cover sheet, make sure you use simple fonts. Aside from that, don't make your design too complicated so that your recipient will easily understand what is written. But, if you are having a hard time designing or creating your version of a basic sheet, then don't worry because there are a lot of downloadable fax templates on our site. All you need to do is search, click the download button, and you're good to go.
5. Print Your Fax Cover Sheet
Lastly, review the design and proofread the content. After following the step-by-step guide mentioned above, your professional fax cover sheet is now ready for printing! When printing, make sure you use a high-quality printer so that the paper's quality won't be ruined and at the same time to help yourself from re-printing over and over again.