What Is a Fax Cover Sheet?
A fax cover sheet is a printed paper sent to a recipient before the actual document. According to the website, eFax, there are 17 billion faxes every year, and in many countries, faxes make up 50% of communicated information. This data clearly illustrates that many people still use fax machines in this modern age.
How to Create a Fax Cover Sheet?
If you're into sending documents through fax, we recommend using a cover sheet. Below are simple guidelines to help you in creating one.
1. Prepare Everything You Need
Before you can start making your fax cover sheet, be sure to prepare everything you need for it. This includes the materials, stationery, and the information that you need to put on it. Doing this first will help in making the process faster and easier.
2. Make an Outline of the Cover Sheet
Like any type of personal or professional document, you should outline the content. Think of it as an artist’s basic sketch before they make their masterpiece. For your draft, you can choose to make it handwritten for easier revisions.
3. Choose a Software to Use in Creating Your Cover Sheet
With your materials, details, and draft prepared, you can start creating your actual cover sheet. Choose from among a variety of tools to make your fax cover sheet. You have the option of using Word or Adobe to make Doc or PDF files, respectively.
4. Keep the Layout Clean and Neat
As much as you can, always keep the layout of your cover sheet clean and simple. Do this even if your fax cover sheet is not for company use. Yes, your cover sheet should attract attention, but leave enough room for white space to prevent cluttering the layout.
5. Incorporate Your Company or Organization’s Logo
And finally, if your cover sheet is for official use, add your logo to the layout. This will convey to the recipient the identity behind the document. This is why it is important to keep your cover sheet neat since it will also contain the sender's identity.
What is the origin of the fax machine?
The fax machine was invented by Alexander Bain, a Scottish engineer who also invented the first electric clock. He applied his knowledge on clocks to create a tool that will allow a user to scan messages from one point and transmit it to another.
Are cover sheets important when sending faxes?
Cover sheets are important because they serve as an introduction to the actual document. Although it would depend on the company’s policies, you can still choose to send cover sheets to convey a professional image.
What are the contents of a fax cover sheet?
- Company name and logo.
- Sender’s name.
- Sender’s address.
- Sender’s phone and fax number.
- Relevant information about the recipient.
What other documents need cover sheets?
- Legal documents.
- School assignments or projects.
- Research documents.
What are some cover sheet mistakes to avoid?
- Failing to acknowledge the receiver of the document.
- Providing wrong information about yourself.
- Cluttering the layout with too many elements.
- Barely putting any important information.
- Illegible content due to very small or overly creative fonts.