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Sure enough, a lot of people nowadays prefer to send personal and business messages through email. But when it comes to tangible documents, the best way to do it is through fax. Yes, fax machines are still a thing and many offices have them. But before sending a document, it's best to start with a cover sheet. Here, we have downloadable Fax Cover Sheet Templates to get you started. And what is luckier for you than getting these professional templates in Microsoft Word format. Each ready-made product comes with original content that's 100% customizable. Make a good impression every time you send a fax by subscribing to our templates!
A fax cover sheet is a printed paper sent to a recipient before the actual document. According to the website, eFax, there are 17 billion faxes every year, and in many countries, faxes make up 50% of communicated information. This data clearly illustrates that many people still use fax machines in this modern age.
If you're into sending documents through fax, we recommend using a cover sheet. Below are simple guidelines to help you in creating one.
Before you can start making your fax cover sheet, be sure to prepare everything you need for it. This includes the materials, stationery, and the information that you need to put on it. Doing this first will help in making the process faster and easier.
Like any type of personal or professional document, you should outline the content. Think of it as an artist’s basic sketch before they make their masterpiece. For your draft, you can choose to make it handwritten for easier revisions.
With your materials, details, and draft prepared, you can start creating your actual cover sheet. Choose from among a variety of tools to make your fax cover sheet. You have the option of using Word or Adobe to make Doc or PDF files, respectively.
As much as you can, always keep the layout of your cover sheet clean and simple. Do this even if your fax cover sheet is not for company use. Yes, your cover sheet should attract attention, but leave enough room for white space to prevent cluttering the layout.
And finally, if your cover sheet is for official use, add your logo to the layout. This will convey to the recipient the identity behind the document. This is why it is important to keep your cover sheet neat since it will also contain the sender's identity.
The fax machine was invented by Alexander Bain, a Scottish engineer who also invented the first electric clock. He applied his knowledge on clocks to create a tool that will allow a user to scan messages from one point and transmit it to another.
Cover sheets are important because they serve as an introduction to the actual document. Although it would depend on the company’s policies, you can still choose to send cover sheets to convey a professional image.