8+ Job Appointment Letter Templates

How to Write a Job Appointment Letter?

It is a letter written that confirms that an applicant has passed the hiring process. In it, you address the hired applicant and include details of the job of the new employee. As of the year 2020, the unemployment rate in the United States is at 4.4 percent, according to the U.S. Labor Bureau. A lot of people need jobs, and as an employer, the skill of writing job appointment letters has never been in demand as it is now. Practice writing great appointment letters with the tips presented below.

1. Make Sure Your Company Name is Visible

You have to provide the name of your company when addressing a newly hired employee. This is to make sure that you can avoid confusion because the one you are hiring might have sent multiple application letters to other companies. So, you will want them to know that it is your company that is offering them a job.

2. Include the Company Address and Contact Information

You will want your new employee to contact you with ease in case they have some questions. So, make sure that all your contact information, if possible, even social media information, is present, along with your company address.

3. Do not Forget the Offered Job Position

The purpose of writing a job appointment letter is to offer a position to an applicant that is qualified to be under your employment. Make sure that you define the scope of work that needs accomplishing and the training that needs completion when occupying the position.

4. Provide Details About the Salary and Benefits

Another thing that you should not forget: you have to state the salary that the new employee will earn, along with the benefits that the new hire is entitled to.

5. Give the Employment Instructions the New Employee has to Follow

Lastly, you have to provide the instructions that the new employee has to follow to complete the employment process. Give the complete list of requirements that a new employee must submit to secure their employment.

General FAQs

• Can someone join a company without the appointment letter?

  No legitimate company will allow a new employee to join them without an appointment letter. If you have found yourself in this situation, then you can assume that the company you have joined is shady and might be illegal.

• Can the terms within the appointment letter be negotiated?

  As long as you have not signed the letter, the terms and conditions within the appointment letter can be negotiated with.

• When should an appointment letter be given?

  An appointment letter should be given on the day that the new employee have joined the company.

• Is a job appointment letter considered a contract?

  The job appointment letter serves as a form of communication from a company informing an applicant that they have the required skills that they are looking for in an employee. While contract signing can happen when the employee responds to the job appointment letter, this cannot serve as the official employment contract of the newly hired employee.

• What happens if the company did not give you an appointment letter?

  If you are working in a company but have not received an appointment letter, then it means that you have not agreed with your employer to work for the company. If you have been accomplishing tasks for business, the work you have rendered is considered temporary and not a permanent position. This is according to the standard labor laws, and you may be dismissed from your job anytime the company pleases.