Making someone feel extraordinary and welcome is terrific—whether it's during an event or at a workplace. One of the ways to make someone feel this way is by sending the person a welcome letter. If you don't have time to create one or is not so well-versed with words, then download from our stack of professionally written Welcome Letter Templates. These letters will surely warm the heart of your recipient. These are 100% editable and printable. When you use one of these templates, we can assure you that you'll save time. What are you waiting for? Download a product now and subscribe to our subscription plans!

What Is a Welcome Letter?

A welcome letter is a document that a company or employer sends to the new hires in the company. It can also be a message that a person may give to a guest to welcome him or her to a wedding or special event. You can even hand it over to a customer, hotel guest, and others more, as long as it contains a message of welcoming someone.

How to Write a Welcome Letter

According to Psychology Today, one of the needs of a human is a sense of belongingness. But, how can you make a new person feel that he or she belongs, whether in a society or group? Writing a welcome message is an excellent way of welcoming him or her in. Perhaps you want to welcome a new teacher or principal at the school through a simple letter? The tips we have below can help you make a letter that shows your hospitability and makes the recipient feel embraced.

1. Be Warm

It should be your goal to make the new employee feel that he or she belongs to your team or company. It is a must that you sound warm when starting the first paragraph of your greeting letter. Tell the person how excited your company is to be working with him or her. You can also leave a line where you can inspire the recipient to work harder.

2. Specify Instructions

The formal letter doesn't only include warm greetings, but it also has instructions. Since the employee is new to your company and knows little about his or her role, you need to specify the responsibilities he has for the job. You may write the orientations and meetings he or she has to attend. You can also include his or her job responsibilities to keep him or her guided.

3. Mention the Person Who Can Help

If you have another individual instructed to help the newbie, you may write his or her name in the business letter. This can make the person feel at ease in his first week of the job. Tell the recipient that someone is going to guide him with his work and how the person will help him or her.

4. Only Write the Essential Details

The next thing you should focus on is writing only the essential details in the employee letter. Don't include information that has nothing to do with the new employee. You wouldn't want to overwhelm him or her with other details other than his job. Also, adding unimportant information may make your letter unnecessarily long.

General FAQs

  • What is a welcoming speech?

  • How do you make someone feel welcome?

  • How do I welcome my new employee?

  • What is a welcoming person?

  • What is a formal greeting?

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