Greeting Letter Templates

Be It for Business, Friendly, Informal, or Professional Type of Greeting Letter, We Have Free Templates Here at That You Can Use! You Can Make Your Own Formal and Personal Letter with the Sample Content Available on Our Templates. The Opening of Your Introduction Will Be Much Organized Using These Templates That You’ll Surely Love!See more

How to Write a Greeting Letter?

A greeting letter is a formal document that you send to someone. Various messages apply to these notes, such as sharing your congratulations to the recipient's achievements, wishing the recipient well, or announcing some news. This letter also contains your warmest wishes and hopes for the recipient.

Valour Digest, an online resource website, says greeting someone can show that you care, and suggests friendliness. Every culture shows different ways of addressing each other. However, its functions are similar because they show respect, acknowledgment, or politeness. But greetings don't necessarily have to be face-to-face because you can greet someone through a letter. Now, if you have to write a simple letter to a close friend or family, refer to the tips below so you can create a great one for different occasions.

1. Identify Your Relationship with the Recipient

Before starting your letter, you have to identify your relationship with the recipient first. Your relationship with each other will determine the tone of your message. If you're writing for business, and your recipient is a hiring manager, your letter should be formal. But, if you're writing to a friend, a family member, or a relative, your message can be casual, like writing a personal letter.

2. Be Lively

No one wants to accept greetings that sound lifeless and gloomy. Undoubtedly, a greeting letter should show how happy and vibrant you are in writing. But still, you have to be cautious, especially in creating a formal letter because you have to sound professional and lively at the same time. On the other hand, you can seem informal while being spirited in your note if you're writing to someone you're close to.

3. Convey Your Message

Now, it's time to state the central message of your letter. Explain why you're writing the sample letter. Did you write to congratulate an employee or apologize because you can't visit the recipient? Ensure that you tell the recipient your motive in writing. Don't forget to be concise to make your letter more readable.

4. Express Your Wishes

Don't end your friendly letter without sending your warmest wishes, love, and hopes for the recipient. This can make the recipient smile and feel good after reading your message.


  • What is a formal greeting?

      Formal greeting means that when you greet someone, you are polite, courteous, and civil. If you want to greet in a formal way, you should use formal language.

  • What are some good greetings?

      Here are some good greetings that you can use:

      1. Good day!
      2. It was nice meeting you.
      3. Have a great day!
      4. Greetings!
      5. How are you doing?
      6. Good to see you!
  • What is a formal conversation?

      Formal conversation uses professional, respectful, and business-appropriate language. Formal conversations usually happen during interviews, meetings, and other professional settings.

  • What is an informal greeting?

      Informal greetings happen between friends, relatives, and family members during conversation or writing letters. This is a casual, personal, and relaxed way of greeting people. 

  • What is a meet and greet?

      A meet and greet is a gathering where people can get to know each other more. You can introduce new members or new people in an organization or company through a meet and greet.