A catering quotation is the document that provides information about the initial price of the package offering of a caterer to the clients. Catering quotations should be accurate as it can affect the transaction and the actual service execution. The inclusions of a catering quotation should always be based on the needs of the client.
We have collected a number of catering templates in Word and portable document format (PDF) to serve as your reference in creating this specific document. Other than that, we have also curated other kinds of Quotation Format samples as well as Formal Quotation Templates.
Simple Catering Quotation Template
Catering Quote Template
Catering Quotation Templates
A quotation is used to let customers know about the goods and services before they make a purchase. If you are in the catering services, you need to create a catering quotation according to the events you are providing catering services. Take note of the following points if you are preparing a catering quotation:
- The date of order
- Food items required for catering service(s)
- The quantity of food required
- Name of the event and the date of the event
- Price for each item(s) and subtotal price
You can check out Catering Quotation Templates for ideas to write a Catering Quotation for any kind of event(s).
Wedding Catering Quote Template
Catering Quotation Template
Catering Request Quotation
Catering Business in PDF
How to Prepare a Catering Quotation
A comprehensive catering quotation can provide a smooth catering transaction and a continuous business-customer relationship. The processes that you need to execute in preparing an effective catering quotation are as follows:
- Make sure to identify the needs of the client as it is the greatest arsenal you can use to convince them to hire you.
- Present the food products and other services you can provide to your prospective customers.
- List down the food items your client has selected and their corresponding prices.
- Calculate the total amount of the transaction. Make sure it’s accurate.
- If you want, you can add an attachment document that provides a list of your suggestions that your client can acquire in addition to the quotation that you have created.
- Review the document to ensure that all the details present in your catering quotation is based on your current service offerings and that the sum of the transaction price is correct.
- Use any of our Price Quotation Templates as a guide in creating your own catering quotation document.
We can provide you with more Price Quote Template samples in the specified link.
Tips in Creating a Catering Quotation
Catering quotations should always be well-curated for it to be easily understood by the clients of the catering business. Some of the tips that you may follow in creating a catering quotation include these items:
- Be clear on whether the food set-up and food service arrangement is included in the catering quotation. It is advised to create a different quotation for non-food services.
- Assure that you are aware of the following factors:
- The number of guests that are invited in the event that you will cater
- The type of event where your catering services is needed
- The kinds of food that the client would like to have
- The location of the event
- The number of viands and other food items that you are expected to provide
- If possible, ask for the price range that the client is willing to spend so you can already identify the food items that you can place in the quotation.
- Be specific with the terms and conditions that are applied in the implementation of the catering quotation. More so, specify the date of validity of the catering quotation content.