The payroll process is conducted after every pay interval and starts after the hiring of the first employee. The process involves calculating how much an employee is supposed to get after the various deductions. The base sum is also calculated separately based on the employment status and the requirements of the department of labor (DOL). The entire thing can be explained using a process flowchart.
Start with the processes involved in colleges. Draw an oval using the shapes menu and write start. Draw a square underneath it and connect it to the previous shape using an arrow pointing towards the second shape. Write about recording the time of lecturers or part-timers. Using a similar technique write about the verification of the time record by the dean and the forwarding a signed copy of it to the administrative services office.
In the next section, write down the processes that take place in the administrative services offices. This should begin with the initiation of the payroll and end with the forwarding of the CR, DV, and payroll for certification purposes. You should write all the other related steps in between. This should include steps like the preparation of Cash Request and Disbursement Voucher.
This should involve fewer steps than the last one. The first step will be receiving the CR, DV, and payroll and checking if the required attachments are present as well. Then the office needs to certify the services rendered. After that is done they need to be forwarded to the accounting office.
The accounting office should go through some of the processes that the VC office is supposed to go through. Repeated checks ensure that there are no errors. Also, include the steps related to the signing of the disbursement voucher by the accounting director. In the final step CR, DV and payroll are forwarded to the admin and finance office.
Here all the details are rechecked. The president or the VP of the admin and finance office sign the payroll. Then the approved documents are forwarded to the cashier’s office. This section is not as complicated as some of the other.
After the duly approved copies of the CR, DV, and payroll are received they should be taken for a proof listing process. Next, the cheque for the salary is prepared. The director of the cashiering unit goes through all of it one last time and the required details are sent to the bank.
A payroll processing flow chart can be quite helpful while explaining the process to anybody who wants to understand the entire thing. That is why we suggest that you use this business flow chart to make things more clear to the person to whom you are trying to explain it. If there are other similar templates that you would like to check out as well, feel free to do so. There are plenty of them available here.
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