10+ Export Invoice Templates

An invoice seems like a pretty standard document. You buy something, you get an invoice. But an export invoice is an entirely different ballgame. This invoice will not only serve as a proof of transaction but also determine how much duties you pay in customs, whether your items pass through customs completely unharassed.

5 Steps to Create an Export Invoice

Step 1: Provide Contact Info

This is pretty standard. Even a regular invoice provides relevant contact information, so an export invoice bound for another country should provide all pertinent contact info and then some. Here the seller becomes the exporter and the buyer is the ultimate consignee or end user.

Step 2: Product Information

Harmonized System is the default product classification system adopted by most countries. These codes may be required for each product either by your foreign customer or the relevant customs authority in said country. The first six digits of each HS code are uniform, thereafter each digit is unique and helps to classify the product.

Step 3: Legal, Clauses, Phrases or Statements

The Destination Control Statement is pretty standard for most invoices. It stipulates that items listed in the invoice are meant for ultimate consignee only and may not be diverted to any other third party. Thereafter certain clauses or phrases may be included depending on the requirements of various countries.

Step 4: Payment and Delivery Terms

When it comes to exports, who pays for transportation costs, insurance and import taxes are agreed upon beforehand by the various parties involved. Nonetheless, the International Chamber of Commerce has coined terms known as Incoterms meant to smooth the way for International Trade by providing common terminology for everyone.

Step 5: Situational Requirements

Export rules vary by country, some countries may require additional information such as additional certificates or mention the prices in currencies other than the US Dollar. Even your buyer might request additional information per his convenience. You should be ready to accommodate any such requests at a moments notice.

10+ Export Invoice Templates

1. Free Commercial Export Invoice Template

This export commercial invoice template is very simple, yet exudes a quiet functionality. It includes all the relevant export invoice information such as shipping info, buyer and seller info, description of products etc. It is done in the outlines of orange and black. It comes with Excel Formulas and functions and can be easily edited.

2. Free Commercial Shipping Invoice Template

This export invoice template screams simplicity. It is done in blue and black with blue taking on the more prominent role. Despite its simplistic design it doesn’t skip any relevant or pertinent information. It supports a wide variety of formats and can be easily edited and downloaded.

3. Simple Commercial Invoice Template

This commercial invoice template has a minimalist design with all the pertinent details factored in. You will find a logo at the bottom left corner of the logistic company used for transportation. Oh and besides each detail that needs to be filled out, you will find a link explaining how to go about filling that detail.

4. YRC Freight Export Invoice Template

In this export form invoice template, you will find that there is a certain flow to the information that needs to be filled out. The sense of organization is tangible. Yet this invoice is easy on the eyes and has detailed instructions on how to fill it up.

5. Commercial Invoice Export Example

This export invoice template is meant for French citizens, yet being an export invoice it has English translations as well. All relevant details pertaining to French customs are mentioned here as are instructions on how to fill this invoice correctly. The design is simple and straightforward.

6. Modern FedEx Export Invoice Template

FedEx is a known name in the transportation business. So it is only natural that we check out their export modern invoice template. Although meant for US exports only, it still sets a high bar of excellence. It wades deeper than standard export invoices by providing details such as a number of packages, type of packaging, unit of measurement etc.

7. University of Otago Export Invoice Template

This export invoice template is a cross between a form and an invoice. It includes a guide that explains all the relevant information required to be filled out. It also has some clauses and declarations particular to New Zealand’s custom requirements that you must fill accede to.

8. Mohawk Global Commercial Invoice Template

This commercial export template has some pizazz. It is done in tones of grey and black set against a white background. The grey brings an element of color to the template and is used for emphasis. The layout of the sample commercial invoice template is oddly soothing. Yet no pertinent detail has been left out or skipped.

9. Modern Customs Invoice Template

This customs invoice does not hold back on the details. At first this export invoice template can be a bit overwhelming but after you take a moment to assess it you will see that is not the case. This modern invoice template is done in black and white. It has a classic feel to it.

10. Commercial Invoice Template

This commercial invoice template can definitely come across as intimidating. But some items require invoices as expansive as this one. Everything from the net weight, volume, PO Number is included here. These invoices are used for large consignments of shipment. But don’t worry it comes with an index that will guide you through the process.

11. Simple US Customs Export Invoice Template

This US Customs Export Template is designed for ease of use. It was created keeping the layman in mind. With a simple design and sharp outlines, this sample general invoice template is a lesson in functionality. Here in a lot of the details, you have to tick the right boxes instead of filling them out. This will certainly help a lot of customers.