Sponsorship invoice is a legal document that serves as a receipt for the sponsoring brand of your services. It contains all the internal records of the sponsored post and provides evidence of services paid off. This document is necessary to validate the payment and get simply paid off. In order to avoid any misconception, all you’ll need is to present your invoice at the time of payment. A sponsorship invoice template isn’t like any of your normal invoice templates. so we’ll tell you how to create one and will give you several great examples too.
5 Steps to Write a Sponsorship Invoice
Step 1: Provide Contact Information
You need to enter your own contact information which includes your name, address, email, phone number, etc. Also, mention your client’s detail such as the name of the client, the company name, address, and much more. It would be highly professional if you mention your blog logo in the invoice. Make sure you provide complete and correct information to avoid any sort of delay for getting paid off.
Step 2: Mention the Invoice Number and Date of Issue
Every invoice issued by the department must have a unique invoice number. No two invoices must have the same invoice number. It will help you keep track of multiple invoices generated. Moreover, you also need to mention the date of issue of the invoice submitted because most sponsorship invoice must be paid within 30 days from the date of issue. Keep the order date info and the billing date info separate.
Step 3: Description of the Service
If it is a big company, you cannot expect that they will remember every bill sent to them. Moreover, you need to mention the kind of service done by you. Give them a reminder by mentioning or describing in exactly the type of service they’re paying for. Create an itemized description of the amount, broken up under different heads.
Step 4: Mention the Type of Invoice
After you have entered all the above-mentioned information, you need to mention whether it is a deposit or a balance which they’re paying. Before sending an invoice, make sure you mention when they need to pay it, either before the project starts or at the time of completion. Also, mention the date for the remaining balance of the invoice which will be paid later. All these information are very important so that they can easily communicate with their accounting department for the payments.
Step 5: Note Down the Payment Terms and Methods
You also need to mention the payment terms to which you and your client might have agreed to. Most importantly, you also need to mention your payment methods options accepted such as bank transfer, PayPal, cheque, or credit card payments. Apart from this, you also need to state whom the cheque should be made payable to. If you want them to transfer the fund directly, you need to mention the bank details also.
5+ Sponsorship Invoice Templates
1. Printable Sponsorship Invoice Template
The printable sample sponsorship agreement is a neat looking template available in PDF and DOCX format. The sample invoice comes in the primary color of white, with tones of black and blue. On the left side of the invoice, there’s a section to fill in the contact information along with other necessary details. Download this printable invoice sample and make necessary changes easily.
2. Professional Sponsorship Invoice Example
It is a professional sponsorship proposal template which is easy to access online. You can download it in all versions like MS Word, MS Excel, Numbers, and pages. This template sample has a logo section on the top right corner and the sponsorship levels offered. You can edit the necessary details as per your requirement and get it printed. The checkbox style information of the template is worth a mention, as it helps differentiate your template, and ensures you can use the same template for multiple purposes.
3. Simple Sponsorship Invoice Template
This simple black-and-white template is available in A4 and US sizes. You can download this sponsorship agreement template in various formats, then customize and edit the details. The sample contains all the necessary details that the client needs to fill-in in order to get paid off. It is a simple invoice template where you just need to enter your card details along with the billing address. If you’re looking for a minimalist sponsorship invoice template, here’s one.
4. Sponsorship Invoice Template Sample
Looking for a simple and unique sponsorship invoice template? Go for this downloadable invoice sample. The sample has an invoice number section on the top right corner. It has separate sections to fill in the contact information, description of the sponsorship, and the amount offered with proper spacing. This invoice sample also describes the purpose for which the sponsorship amount is provided.
5. Modern Sponsorship Invoice Letter
If you’ve been looking for a neat and professional looking sponsorship invoice template, your search ends here. The modern sample sponsorship application template is a pre-designed letterhead. It’s easier to avoid errors because the sample is well-written and properly structured with adequate spacing. Don’t waste time and download this user-friendly sample template for easy access and print anytime in any formats. Just enter the amount and the necessary details required and send it to the company.
6. Sample Sponsorship Invoice Letterhead
Want a sample sponsorship letter in flexible formats? Go ahead and download our sample sponsorship invoice template which is editable and easy to print in all formats. Click on the download button and get access to the sample template by just modifying the content as you may seem fit. Fill in the blank spaces provided for easy access to the payment. The information on this template is shared in the form of a checklist as well as text fields.