Holding a business meeting of any importance is not an end in itself. When shareholders are involved, the stakes of the meeting are unbelievably high. Shareholders are the companies and individuals who have bought stocks of your business; they are technically the owners of your business. And so after you make sure you’ve got a solid agenda and an airtight presentation, you need to make sure you have the perfect Meeting Minutes Template to record the key decisions and outcomes of that meeting.
Here is a list of free documents of shareholder meeting minutes. They will give you a good idea of how shareholder meetings go, and what the minutes would look like if transcribed successfully and adequately. Use them as guidelines for your next meeting with the owners.
Annual Shareholder Meeting Minutes Template
Minutes of General Meeting of Shareholders Template
Small Business Shareholder’s Meeting Minutes Template
General Shareholder Meeting Minutes Template
Minutes of First Meeting of Shareholders
Corporate Shareholder Meeting Minutes Template
Why You Need Meeting Minutes
Keeping the minutes of an important business meeting is routine procedure, especially when key individuals are involved. If you hold meetings regularly, you would have a Corporate Meeting Minutes Template already on hand with your assistant or secretary.
These minutes should outline
- the meeting agenda and issues brought up,
- the key players involved,
- the outcomes or decisions, and
- any follow-up details for the next meeting.
The benefit of following this process is self-evident, especially if the outcomes will affect certain projects in the business. But this goes double for shareholder meetings. Why?
Remember that the shareholders will want to know the top-down status of your company—where you are, where you’ve been, where you’re going. And when all is said and done, what is captured in the meeting minutes is going to impact the rest of the organization.
Necessarily, the shareholder meeting minutes is not in the same level as your regular minutes.
What Should the Minutes of a Shareholder Meeting Do?
The shareholder meeting minutes will put the spotlight on the owners’ decisions and suggestions for where the company should be going as well as any resolutions, suggestions, and objections rising from this.
It is hard to stress the importance of this. What happens in that meeting has to translate to actionable outcomes to benefit the entire company and everyone with a stake in it.
These minutes should ideally be filed separately to be reviewed periodically until the next meeting, especially if a shareholder meeting is conducted rarely (with an Annual Meeting Minutes Template, for example).
Free Shareholder Annual Meeting Minutes Template
Sole Shareholder Meeting Minutes Template
How to Use These Templates
Many of these templates will resemble your typical Business Meeting Minutes Template where the whole of the organization will factor in the agenda. These are useful for general contexts.
Here are some of the more specialized ones to take note of:
- Small Business Shareholder’s Meeting Minutes Template – at this level, your shareholders are likely also the angel funders of your business and are particularly invested in how you are growing as a business.
- Minutes of First Meeting of Shareholders – when everyone meets for the first time.
- Sole Shareholder Meeting Minutes Template – when there is only one shareholder (i.e. owner) and the meeting will involve at least two other corporate directors on the board.
Download any of these documents as free references.