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A payment template can help your organization arrange and make payments on time. The template is an essential document used to record the payment info of an employee. Although the Human Resource Department can create the document from scratch, they can get a free template from the web and customize it instead. You can find payroll samples for a database listing, construction invoice, self-employed subcontractor, office ledger, independent contractor, and much more.

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Moreover, a printable pay sheet template is an item that you can download for free from the web. Customizing the model should not be difficult because it is 100% editable. The purpose of the sheet template is to inform an employee that their payment was made to their bank account. It indicates the date and the amount of money paid to the bank account of the employee in question. In this article, we will look at a paysheet known as the payroll template.

Construction Payroll Deduction Template

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  • MS Word
  • Google Docs
  • Apple Pages

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Sample Payroll Timesheet Template in iPages


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Payroll Deduction Authorization Word Template


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Simple Salary Receipt Excel Template


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Daily Payroll Invoice Template

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File Format
  • Word (2003 or Higher)

Size: 77.8 kB

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Are there people in your company that you would like to pay on a daily? If your answer to this question is yes, then a daily payroll template will work best for you. The template is a list of people who fall in the daily payment slot. The content of the template might differ, but the name of the employee, their contact and the amount to be paid should reflect on the template.

Weekly Payroll Independent Contractor Template

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  • PDF

Size: 52.0 kB

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Many freelancers fall into this category. Even if you run an online system where payments are managed on the web, a manual payroll timesheet template is something you shouldn’t miss. If you are managing a small team online, a payroll will work. You can download a free template and edit it as you see it.

Bi-Weekly Payroll Template

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File Format
  • PDF

Size: 289.4 KB

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A bi-weekly payroll template is a free template. You can download and customize it for free. The best thing about the template is that it makes work easier because you will never have to create the entire outline template from the ground up.

Monthly Payroll Office Ledger Template

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  • PDF

Size: 135.2 kB

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For many businesses, paying employees monthly is a tradition. However, generating payrolls every month can be a pain in the ass. A monthly payroll template makes work easier by eliminating the need to create or update payrolls every month. The template is free to download, and you can customize it as you wish.

Online Company Database Payroll Template

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  • PDF

Size: 513.0 kB`

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If you run an online business, you are more likely going to pay remote employees through PayPal, Credit Card, or MasterCard. Before making a payment, though, you should request your freelancers to send their invoices in a format that you like. Use an email payroll template to create a suitable layout for your business, and then use it as a tool to handle all online payments.

Sample Payroll For Voluntary Deduction Layout

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File Format
  • PDF

Size: 496.9 kB

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Self Employed Payroll Change Form Template

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File Format
  • PDF

Size: 45.9 kB

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Weekly Payroll Certification for Public Works

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File Format
  • PDF

Size: 52.6 kB

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Employee Payroll Slip Template

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File Format
  • Word (2003 or Higher)

Size: 54.8 kB

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Excel Staff Payroll Template

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File Format
  • Word (2003 or Higher)

Size: 85.0 kB

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HR Management Listing Payroll

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File Format
  • PDF

Size: 264.9 kB

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Subcontractor Payroll

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File Format
  • PDF

Size: 379 KB

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What Is a Payroll Template?

Generally, a payroll template is a document that entails the names of all employees of any given organization and the total sum of money that the organization has to pay them. The purpose of the template is to help the Human Resource department to record salaries, bonuses, wages, and deductions. Payroll templates have made work easy because they are loaded with important layouts and content that must be included in any payroll slip.

The main purpose of the payroll template is to help employers track down the pay information of their employees. The templates will prevent any payroll errors and irregularities. Maintaining organizational records can be hectic sometimes, but with the use of the printable Payroll Budget Template, it will be relatively easy and time-saving.

The Uses of Payroll Templates

Payroll templates are used to keep a register of salaried employees. Most businesses that rely on accountants or payroll services online find this template significant. It accounts for the days that they reported to work along with the durations that they worked. It also records their days off as per the policies of the business in question.

Additionally, these templates are used to document the data of employees in an organization. For example, you will have to provide each employee’s name, address, gender, and occupation. Then, state their wage statuses, date of hire, type of taxes that they are subject to, allowances, and regular deductions.

Payroll templates are used to calculate employee salaries. It indicates the regular work hours that they worked, sick, vacation, and overtime hours. For each of these hours, corresponding pay rates are included. The template also indicates and automatically deducts taxes and other employee obligations like insurance fees. This simplifies the production of payslips.

Moreover, these templates are used to enhance the accountability of employees. Workers are expected to fill and confirm the accuracy of their details at the end of every working day or week. The accuracy of their information will determine their salaries. Therefore, they are obliged to be responsible for the benefit of the organization.

These templates can be used as legal documents. For example, they will be used as evidence that an employee is rewarded for their work. They can also be used to justify the amount that a person is paid in case of conflicts. Above all, companies use them to show that they care for their employees’ welfare by stating salary increments for given reasons.

The Dos and Don’ts of Payroll Templates

Do not allow for ‘off-the-clock’ duties in your pdf templates. Ideally, if an employee works beyond their prescribed time, you should pay them. However, you must counsel them so they do not repeat their action. To be safe, you should ensure that your staff certifies the precision of their time records either daily or weekly.

You should also indicate how you constantly review the unpaid work time. Often, you have to review the time spent on official trips or installing equipment. This keeps you compliant with laws and helps to prevent high turnover ratios.

When drafting the template, you must not permit “comp time” in place of overtime. By law, a private employer is not meant to allow for compensatory time. Note that this time might end up working against you. For example, many employees might opt to work under the compensatory standards then fail to turn up on a working day. Hence, you will end up understaffed and though it may be for a single day, it will ruin your production.

You must not give room for improper deductions from your salaried staff. Note that some deductions especially those related to absenteeism tend to ruin employees’ exempt statuses. Hence, they become eligible for working overtime, which is not always good.

Finally, embrace an overtime payroll policy. It is for your template to bear this policy. It explains your devotion to adhering to wage-and-hour responsibilities. As a result, your employees should be aware of the same. Above all, train your managers so that they may also comply with the same.

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