If you manage an organization or at least its human resources, chances are you will probably need to observe and track absences. Attendance is one of the things that managers need to track in order to get a good glimpse of the organization’s productivity. Low attendance is one of those things that can make or break an employee’s performance. Employee performance affects the overall performance of a company. If employee attendance is low and unpredictable, chances are work will also be slow. In some cases, there might be no progress in work at all.
In the school setting, the products are the kids. It is a school’s duty to make sure that each kid will be able to learn the lessons they need to learn. When one of the students has a low attendance rate, there is a possibility of that said kid being left behind. Depending on the institution, those consequences will be felt either by that one kid or for the whole class. In some cases, lesson progress will be put to a standstill just for the constantly absent kid to catch up. You may also see free plan templates.
A person who is absent for multiple days usually suffers chronic absenteeism. Chronic absenteeism is typically defined as missing 10 percent or more of a school or work year. This usually translates to approximately 18 days a year, or just two days in a month. Chronic absenteeism is a serious issue that is not much talked about especially in the school setting. You may also see event action plans.
Chronic absenteeism can bring with it a lot of negative impacts whether be it in school or in a workplace. Students who are chronically absent usually end up being left behind in lessons. This usually leads to low performance and low grades and will lead to low graduation rates in the future. You may also see team action plans.
In the workplace, chronic absenteeism brings a whole lot of trouble to the company or business. Employees who are habitually absent are a heavy burden to the whole of the organization and to the staff. These people are not only financially burdensome, they also are a burden on the company’s productivity. Something must be done therefore to combat such absenteeism. You may also see school action plans.
If nothing is done, chronically absent employees can have the following impact:
If a member of the team is not present, that group will not have a sufficient workforce to progress in their task. Team leaders will be usually forced to find replacements. A constant flow of replacements, however, will make it very difficult for manager or staff to ascertain the skill of set of the absent employee and thus, it will be difficult to find a place for that said employee. You may also see developing a business action plans.
If one employee is allowed to sustain a huge number of absences without any evident penalty from management, it can begin to hurt the performance of the others. The other employees might also think that they can also game the system. These will probably breed a cycle that will bring forth low productivity, poor employee morale, and a high turnover rate. You may also see business action plans.
Each day in the workplace is an opportunity for an employee to grow. The experience they gain from day to day makes them qualified to learn and perform the objectives that will also grow the company. Simply put, the growths of both the employee and the company are intertwined. A company with stagnant employees will also remain stagnant. You may also see sample strategic action plans.
Some employees might not take too kindly to the tolerance of chronically absent employees. Over time, they may grow to resent them. Long resentments might blow up into open conflicts. Such things can create an uncomfortable work environment, slow productivity and excessive turnover. You may also see training action plans.
Given such consequences, it would be preferable to immediately kick out offending people. However, doing so is simply hard to do. There are laws and policies that safeguard an employees rights from immediate termination. Furthermore, in the school setting, you just cannot simply kick out a student without trying to at least convince them to come back to school.
Also, chronic absenteeism is usually not the end of an issue. Rather, it is usually a symptom of a deeper problem. This problem can range from burnout, depression, or alcohol or drug abuse for employees. For students, this could be caused by bullying, bad grades, and mental or health issues among other reasons. Bullying and harassment are common causes of absenteeism that are both found in the school and workplace. You may also see risk action plans.
Organizations must incorporate policies to combat these issues and to promote attendance among members. One way to do so is to track attendance through an attendance action plan. An attendance action plan is a document that tracks the number of absences that a person accumulates. It also details the reason for these absences and what must be done to prevent more absences. In the school setting, such an action plan can also provide incentives to students who are able to reach a target attendance rating.
Tracking the attendance of employees and students if they want to combat chronic absences and avoid the negative impacts they cause. Not only will this benefit the person whose attendance is subject for tracking, but it will also benefit the organization or institution which the subject is a member of. You may also see create an action plans.
Some benefits of attendance tracking can include:
1. Attendance action plan can help in the identification of potential attendance issue – As mentioned above, absences are usually not the problem. Rather, they are just a symptom of an underlying problem. The primary reason for tracking attendance would be to investigate and find out if there are any issues that the needs to be addressed. You may also see word action plans.
2. Attendance action plan can help reduce absenteeism – It has already been stated above that chronic absence have a huge negative impact on the organization. Tracking an employee’s attendance and making them aware of their absences might encourage them to be present as much as possible. It is especially effective if used in conjunction with penalties that relates to their payroll (for employees) or grades (for students). You may also see student action plans.
3. Attendance action plan can help is great for payroll – An attendance action plan and tracking may be issued for an employee. That does not mean that it can only benefit the said person. With an attendance action plan, the employers can track the attendance of the person and effectively decide on his or her payroll. You may also see smart action plans.
4. Attendance action plan can be a great tool for communication between parents and teachers – An attendance action plan can be the line of communication between the parents and teachers of about a child’s performance. With an attendance action plan, the parents of the child can ensure that he or she regularly attends the school. The presence of an attendance action plan can also identify if the absences a student takes are valid and if whether or not the parents or carers of the child have any knowledge of them. You may also see project action plans.
The process of developing an attendance action plan will require collaboration, consultation, and commitment between both parties. These three things can prove to be the key to the success of the action plan. The plan should be based on accurate, relevant, and focused information. The main focus of the action plan should be on the individual strength of the concerned person. You may also see performance action plans.
A good place to start would be to reflect on a time when said person was more engaged with the organization. It is important to examine the time when absences were not yet prevalent to determine the issue that caused the chronic absenteeism. You may also see incident action plans.
For students, it is important that their parents know that a plan is being considered and developed to combat absenteeism. It important to ensure their parent that their child is respected and valued. They can also be invited to contribute to goals, aspirations, targets, outcomes, and strategies. You may also see sample action plans.
Furthermore, it is the parent’s call if whether they agree with the content of the plan or not. In the case that they do not accept, they should still be informed about their child’s attendance action plan, provided with a copy. They should still be invited to participate in any subsequent review of the plan. You may also see simple action plans.
Attendance action plans should be followed and closely monitored to ensure their success. A review date should be set to ensure that attendance continues. Monitoring is also important in order to examine and address any further issues. Such review should approximately occur two weeks after the initial meeting regardless whether attendance has improved or not. You may also see team action plans.
If attendance has indeed improved, provide an avenue for it to be celebrated as a way of positive reinforcement of the newly gained behaviours. If absences persist, then it would be time for the plan to be revised. Do not be afraid to seek outside help. You may also see marketing action plan templates.