Sales Policy on Contract Extensions
Effective Date: [Month Day, Year]
This Sales Policy on Contract Extensions outlines the terms and conditions governing the extension of contracts with [Your Company Name], hereafter referred to as "The Company." This policy is designed to provide clarity and transparency for both the Company and our valued customers in ensuring the smooth continuation of our business relationships.
I. Eligibility for Contract Extension
A. Customer Evaluation
Customers seeking to extend their existing contracts with the Company must undergo a thorough evaluation process. The Company will assess the customer's performance, adherence to terms and conditions, and their continued alignment with our business goals.
B. Positive History
Consideration for contract extension will be given preferentially to customers who have consistently adhered to the terms of their contracts, made their payments in a timely manner, and have shown a clear dedication to the mutual success of both parties.
C. Notice Period
For customers to be considered eligible for an extension on their current contract, they must submit a request. This request must be made in writing to ensure that there is proper documentation and accountability and should be made at least sixty (60) days prior to the contract official date of expiration.
II. Contract Extension Process
A. Customer Request
Customers interested in extending their contracts should submit a formal written request to the Company's Sales Department. The request should include:
A description of the requested contract extension terms.
A detailed explanation of how the extension aligns with the customer's business objectives.
Any additional documentation supporting the request.
B. Evaluation
The Company will evaluate the customer's request within [15] business days of receipt. This evaluation will take into account the customer's history, performance, and alignment with the Company's goals.
C. Extension Offer
If the request is approved, the Company will provide the customer with a formal extension offer. This offer will include the proposed terms, conditions, and any adjustments to pricing, duration, or scope.
D. Negotiation
Customers have the right to negotiate the terms of the extension offer within [15] business days of receiving it. The Company is open to reasonable negotiations, with the aim of reaching a mutually beneficial agreement.
E. Finalizing the Extension
Once both parties agree on the extension terms, a formal contract extension will be executed. This will serve as an amendment to the original contract and will include all agreed-upon terms, as well as any adjustments.
III. Termination of Contract Extension
A. Customer Responsibilities
It is an absolute requirement that all customers stringently adhere to the terms and conditions which are stipulated in the extended contract. If customers fail to fulfill this obligation, they may encounter repercussions, which could potentially include the termination of the extension of their contract.
B. Company Responsibilities
The company is committed to fulfill the obligations that have been outlined and specified within the terms of the extended contract. Should there occur a situation where the customer fails to abide by the terms of the contract, thereby leading to a breach, the Company reserves the right to terminate the contract extension.
IV. Conclusion
This Sales Policy on Contract Extensions is designed to ensure that our valued customers can continue their successful business relationships with the Company. By adhering to these guidelines, we aim to promote transparency, fairness, and mutual benefit in all our contract extensions. This policy is not a static one and can be subject to changes when required. It is extremely important to note that these changes, if any, are not carried out without notifying our esteemed customers. We make it a point to communicate all the updates regarding this policy to our customers through official channels.
Contact Information
For inquiries related to contract extensions, please contact our Sales Department at [Your Company Number] or [Your Company Email].
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