This Restaurant Payment Contract ("Contract") is made and entered into on this [Effective Date] by and between [Your Company Name] with its principal place of business located at [Your Company Address] ("Restaurant"), and [Your Partner Company Name] with its principal place of business located at [Partner Company Address] ("Vendor" or "Service Provider").
1. Purpose
The purpose of this Contract is to establish clear and binding terms for the financial transactions between the Restaurant and the Vendor or Service Provider, including payment for goods supplied or services rendered.
2. Term
This Contract shall commence on [Effective Date] and continue in full force and effect until terminated in accordance with the provisions herein (“Term”).
3. Invoicing Procedures
The Vendor is required to follow these specific invoicing procedures for the delivery of goods and services to the Restaurant:
a. Invoice Submission: The Vendor shall submit a detailed invoice to the Restaurant for all goods and services provided. This invoice must include a breakdown of products or services rendered, the quantities of each, and the unit prices.
b. Invoice Details and Address: All invoices must be sent to [Invoicing Email or Address]. This ensures that invoices are directed to the correct department or individual for processing, avoiding delays.
c. Timing of Invoices: Invoices shall be submitted no later than [Number of Days] days following the end of the month in which the goods or services were provided. This timely submission helps in maintaining regular accounting cycles and financial planning.
4. Payment Terms
The Restaurant has established the following terms for the payment of invoices submitted by the Vendor:
a. Payment Schedule: Upon receipt of the Vendor’s invoice, the Restaurant agrees to pay the invoiced amount within [Number of Days] days, provided that all goods or services have been received and accepted in accordance with the terms of this Contract.
b. Method of Payment: Payment shall be made by [Method of Payment], unless otherwise agreed in writing by both parties. This standardizes the payment process and ensures clarity in financial transactions.
5. Late Payments
In the event of late payments, the following penalties and measures will apply:
a. Interest on Overdue Payments: The Vendor may charge interest on overdue amounts at a rate of [Interest Rate] per annum or the maximum rate allowed by applicable law, whichever is lower. This interest is meant to compensate the Vendor for the delay in receiving payment.
b. Suspension of Services: The Vendor may also suspend further deliveries of goods or services until such time as all outstanding payments are made in full. This measure is a standard practice to mitigate financial risk and ensure that the Vendor is not unduly burdened by unpaid invoices.
6. Dispute Resolution
To effectively manage and resolve disputes arising out of or in connection with this Contract, the following procedures have been established:
a. Good Faith Negotiations: Initially, both parties agree to attempt to resolve any disputes through good faith negotiations. This initial step emphasizes direct communication and cooperation in resolving disputes amicably.
b. Mediation and Arbitration: If a dispute cannot be resolved through negotiations within [Number of Days] days, either party may seek resolution through mediation or binding arbitration. The arbitration will be conducted in accordance with the rules of [Arbitration Association Name], ensuring a structured and impartial resolution process.
c. Location of Arbitration: The arbitration shall take place in [City, State]. This predetermined location helps to streamline the logistics of the arbitration process, making it more efficient for both parties.
7. Termination
This section outlines the conditions under which this Contract may be terminated:
a. Termination by Notice: Either party may terminate this Contract upon [Number of Days] days’ written notice to the other party, for any reason or no reason. This provides flexibility, allowing either party to disengage from the Contract when necessary.
b. Termination for Material Breach: Additionally, either party may terminate this Contract immediately if there is a material breach by the other party that remains uncured for a period of [Number of Days] days after written notice of such breach. This clause ensures that breaches are addressed promptly and appropriately.
c. Settlement upon Termination: Upon termination, all outstanding payments for delivered goods and services shall be due immediately. This ensures that all financial obligations are settled promptly at the end of the contractual relationship.
8. Amendments
To ensure the integrity of this Contract and clarity of its terms:
a. Written Amendments Required: No modification, amendment, or waiver of any provision of this Contract shall be valid unless in writing and signed by both parties. This requirement ensures that all changes are documented and mutually agreed upon, maintaining clear records and avoiding misunderstandings.
9. Governing Law
This Contract shall be construed in accordance with and governed by the laws of [State] without regard to its conflict of laws principles.
10. Entire Agreement
This clause clarifies the comprehensive nature of the Contract:
a. Exclusivity of Document: This Contract constitutes the entire agreement between the parties with respect to the subject matter herein. It encompasses all terms, conditions, and understandings related to the outlined services and agreements.
b. Supersedence of Previous Agreements: This Contract supersedes all prior negotiations, understandings, and agreements between the parties concerning the subject matter. This ensures that any previous discussions or preliminary agreements are replaced by this definitive contract, preventing any ambiguity or conflicting terms that might have been previously discussed but not included in this final agreement.
11. Notices
This section specifies the procedure for the delivery of notices required or permitted under the Contract:
a. Written Notices: All notices required or permitted under this Contract must be in writing. This requirement ensures that there is a formal record of communications, which can be referenced if disputes arise concerning compliance or understanding.
b. Method of Delivery: Notices shall be delivered to each party at their respective addresses as set forth in the Contract. The accepted methods for delivering notices are:
Certified Mail, Return Receipt Requested: This method provides proof of mailing and confirmation that the recipient has received the notice.
Recognized Overnight Delivery Service: This method ensures quick delivery and provides tracking and proof of receipt.
IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed by their duly authorized representatives.
[Your Company Name]
By: 
[Your Name]
Title: [Your Job Title]
Date: [Date]
[Your Partner Company Name]
By:
[Authorized Representative Name]
Title: [Authorized Representative Title]
Date: [Date]
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