Free Charity Registry Checklist Design

Prepared By: [Your Name]

Preliminary Steps

Define Your Purpose and Mission

• Clearly articulate the charity's purpose and how it benefits the public.

• Ensure the purpose aligns with recognized charitable categories (e.g., education, relief of poverty, health, etc.).

Identify Founders and Board Members

• Minimum number of founders or trustees required (check local laws).

• Ensure no conflicts of interest among board members.

Develop a Governing Document

• Draft articles of incorporation, bylaws, or a constitution.

• Include provisions for:

• Objectives

• Membership

• Governance structure

• Procedures for amendments and dissolution

Verify Name Availability

• Confirm that the charity’s name is unique and not misleading.

• Register the name, if required.

Registration Requirements

Register with Relevant Authorities

• National or state charity commission (e.g., UK Charity Commission, US IRS).

• Obtain an employer identification number (EIN) or equivalent.

Prepare Required Documentation

• Governing document (bylaws, articles of incorporation, etc.).

• Detailed mission statement.

• Financial plans or budgets.

• Names and contact information for board members.

Complete the Registration Application

• Fill out all forms accurately.

• Pay any applicable fees.

Post-Registration Steps

Set Up Financial Systems

• Open a dedicated bank account for the charity.

• Implement financial controls (e.g., dual signatories for transactions).

Obtain Tax-Exempt Status

• Apply to the relevant tax authority.

• Meet all compliance requirements for ongoing tax exemptions.

Develop Policies and Procedures

• Conflict of interest policy.

• Code of conduct for staff and volunteers.

• Fundraising and data protection policies.

Ongoing Compliance

File Annual Reports

• Submit annual returns or financial reports to regulatory bodies.

• Maintain transparency in operations.

Update Registration as Needed

• Report any changes in the governing document, board members, or operations.

Conduct Regular Board Meetings

• Document minutes and decisions.

• Ensure continued alignment with the charity’s mission.

Review and Renew Policies

• Update policies annually or as needed.

• Stay informed about changes to legal requirements.

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