Hotel Wedding Package Proposal
Date: January 15, 2066
Client(s): John and Emma Smith
Event Date: June 15, 2066
Proposal Prepared By: [Your Name], Wedding Sales Manager
1. Introduction
Dear John and Emma,
Thank you for considering Grandview Hotel for your wedding celebration. We are excited to offer a personalized experience to make your special day truly unforgettable. Below, we have outlined our exclusive wedding package proposal that we believe will bring your dream wedding to life.
2. Wedding Package Overview
Our Signature Wedding Package includes a variety of services and amenities to ensure a seamless and memorable event. We are happy to customize any aspect of this package to match your unique vision.
A. Package Includes:
Venue Options:
Grand Ballroom
Capacity: Up to 250 guests
Elegant décor with crystal chandeliers, full-length mirrors, and neutral tones for flexibility in your theme
Customizable seating arrangements with banquet or round tables, plus a spacious dance floor
Skyview Terrace
Beautiful rooftop garden with stunning city views
Perfect for intimate ceremonies and cocktail receptions
Capacity: Up to 80 guests
Catering:
Choice of plated dinner or buffet-style service
Menu options include a selection of gourmet appetizers, main courses, and desserts
Example menu options:
Appetizers: Shrimp cocktail, bruschetta, stuffed mushrooms
Main Courses: Beef Wellington, seared salmon, vegan risotto
Desserts: Classic wedding cake, chocolate fountain, fruit tartlets
Complimentary tasting session for the couple
Special dietary requests (vegetarian, vegan, gluten-free) are accommodated upon request
Beverage Package:
Full bar with premium spirits, wine, beer, and cocktails
Signature wedding cocktail: "The Ever After"
Non-alcoholic drink options: Fresh fruit juices, sparkling water, mocktails
Custom drink menu available upon request
Floral Arrangements:
Custom-designed floral centerpieces for all reception tables
Bridal bouquet with fresh roses, peonies, and lilies
Groom’s boutonnière and flower girl petals
Custom floral designs available for the ceremony and reception spaces
Decor & Design:
Wedding-themed linens, chair covers, and elegant table settings
Draping and fairy lights for a romantic atmosphere
Customized ceremony arch and backdrop
Optional photo booth for guest entertainment
Wedding Cake:
Three-tier wedding cake with vanilla, chocolate, and red velvet flavors
Custom design with your choice of frosting and accents
Cake-cutting service included
Photography & Videography:
Shutter & Light Photography: 8 hours of photography coverage
The package includes a digital album, prints, and a highlight video
Photo booth with unlimited prints for guests to take home
Entertainment:
DJ services provided by Spin Masters
Optional live band for the reception
Microphone setup for speeches and toasts
Wedding Coordination:
Dedicated wedding coordinator to assist with planning and day-of coordination
Personalized timeline management
Vendor coordination and day-of management
Access to our online wedding portal to track progress and make requests
Complimentary Suite:
Complimentary stay in our Presidential Suite for the newlyweds
Romantic amenities including champagne, rose petals, and breakfast in bed on the morning after the wedding
3. Additional Services & Upgrades
Transportation: Limousine service for the bridal party to and from the venue
Hair & Makeup: On-site beauty services with Glam by Design
Spa Package: Pre-wedding relaxation with massages and facials at the hotel spa
Rehearsal Dinner: Exclusive private room for your rehearsal dinner
After-Party: Late-night reception with passed hors d’oeuvres and specialty cocktails
4. Pricing
Wedding Package Total: $25,000
Includes all services listed above for up to 150 guests
Additional Fees (if applicable):
5. Terms & Conditions
A 30% deposit ($7,500) is required to secure your wedding date.
Final payment is due 30 days before the event.
Cancellation policy: Deposit is non-refundable. Full balance due if canceled within 30 days of the event.
Package price is subject to change based on the final guest count and custom requests.
6. Next Steps
We would be delighted to meet with you both to discuss any further details or adjustments to your package. Please let us know your preferred time for a follow-up meeting or if you’d like to schedule a tour of our venue.
Thank you for considering Grandview Hotel for your wedding. We look forward to helping you create a truly unforgettable celebration.
Best regards,
[Your Name]
Wedding Sales Manager
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