Professional Event Budget for Nonprofits
Prepared By: [Your Name]
1. Event Overview
Event Name: 2050 Global Impact Summit
Date: May 10-12, 2050
Location: Greenfield Convention Center, New York, NY
Target Audience: Environmentalists, Policy Makers, Donors, Students
Estimated Attendees: 500
2. Income/Revenue
Description | Estimated Amount | Actual Amount | Notes |
|---|
Ticket Sales | $75,000 | | 500 tickets at $150 each |
Sponsorships | $120,000 | | Corporate and individual sponsors |
Donations/Grants | $50,000 | | Government and foundation grants |
Merchandise Sales | $20,000 | | Event-related products |
Silent Auction | $15,000 | | Auction for sustainability |
Other Revenue (raffles) | $5,000 | | Raffle ticket sales |
Total Income | $285,000 | | |
3. Expenses
A. Venue and Facilities
Description | Estimated Amount | Actual Amount | Notes |
|---|
Venue Rental | $40,000 | | 3-day rental |
AV Equipment | $12,000 | | Sound, lighting, visuals |
Event Signage | $5,000 | | Banners, signage |
Internet/WiFi | $2,500 | | High-speed access |
Insurance | $7,500 | | Event and equipment coverage |
Total Venue | $67,000 | | |
B. Marketing & Promotion
Description | Estimated Amount | Actual Amount | Notes |
|---|
Print Materials | $3,000 | | Flyers, posters |
Digital Ads | $10,000 | | Social media, online ads |
Event Website | $8,000 | | Design, hosting |
Email Campaigns | $2,000 | | Outreach to list |
Media Outreach | $5,000 | | PR, press releases |
Total Marketing | $28,000 | | |
C. Program & Content
Description | Estimated Amount | Actual Amount | Notes |
|---|
Speaker Fees | $50,000 | | Keynote and session leaders |
Travel/Accommodation | $25,000 | | For out-of-town speakers |
Event Materials | $10,000 | | Sustainable kits, handouts |
Catering | $40,000 | | Meals, snacks, drinks |
Decorations | $7,500 | | Eco-friendly décor |
Total Program | $132,500 | | |
D. Staffing & Operations
Description | Estimated Amount | Actual Amount | Notes |
|---|
Event Coordinator Fees | $15,000 | | Event planning |
Volunteer Stipends | $10,000 | | Volunteer Compensation |
Transport & Parking | $5,000 | | For staff, volunteers |
Miscellaneous Supplies | $3,000 | | Badges, materials |
Total Staffing | $33,000 | | |
E. Contingency
Description | Estimated Amount | Actual Amount | Notes |
|---|
Emergency Funds | $10,000 | | Unforeseen costs |
Total Contingency | $10,000 | | |
4. Summary
Category | Estimated Amount | Actual Amount |
|---|
Total Income | $285,000 | |
Total Expenses | $270,500 | |
Net Profit/Loss | $14,500 | |
Budget Templates @ Template.net
