Event Financial Plan
Prepared By: [Your Name]
1. Event Overview Event Name: Annual Gala Fundraiser
Event Date: March 25, 2025
Event Location: Grand Hotel Ballroom
Expected Attendees: 300
Event Type: Fundraising Gala
Purpose: To raise funds for local charities supporting community development.
2. Income Projections Source
Amount (USD)
Details
Ticket Sales
40,000
300 attendees at $150 each
Sponsorship
30,000
3 sponsors contributing $10,000 each
Donations
15,000
Expected donations at the event
Auction Revenue
10,000
Expected proceeds from silent and live auction
Total Income
95,000
3. Expense Projections Category
Estimated Cost (USD)
Details
Venue Rental
10,000
Ballroom rental and event space costs
Catering
12,000
300 meals at $40 per person
Decorations
5,000
Floral arrangements, centerpieces, etc.
AV Equipment
3,000
Sound, lighting, microphones, etc.
Entertainment
4,000
Band/DJ for the event
Event Insurance
2,000
Liability insurance for the event
Marketing & Promotion
3,000
Advertising, social media ads, print materials
Staffing
6,000
Event planners, security, wait staff, etc.
Miscellaneous
2,000
Unexpected costs, contingency fund
Total Expenses
47,000
4. Profit Projection Category
Amount (USD)
Total Income
95,000
Total Expenses
47,000
Net Profit
48,000
5. Payment Schedule Item
Payment Due Date
Amount Due
Venue Rental
February 1, 2025
$10,000
Catering
March 1, 2025
$12,000
Entertainment
March 5, 2025
$4,000
Decorations
March 10, 2025
$5,000
Marketing/Advertising
March 15, 2025
$3,000
Miscellaneous
March 25, 2025
$2,000
6. Risk Management and Contingency 7. Financial Summary Total Projected Income: $95,000
Total Projected Expenses: $47,000
Net Profit/Surplus: $48,000
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