Event Financial Plan
Prepared By: [Your Name]
1. Event Overview
Event Name: Annual Gala Fundraiser
Event Date: March 25, 2025
Event Location: Grand Hotel Ballroom
Expected Attendees: 300
Event Type: Fundraising Gala
Purpose: To raise funds for local charities supporting community development.
2. Income Projections
Source | Amount (USD) | Details |
|---|
Ticket Sales | 40,000 | 300 attendees at $150 each |
Sponsorship | 30,000 | 3 sponsors contributing $10,000 each |
Donations | 15,000 | Expected donations at the event |
Auction Revenue | 10,000 | Expected proceeds from silent and live auction |
Total Income | 95,000 | |
3. Expense Projections
Category | Estimated Cost (USD) | Details |
|---|
Venue Rental | 10,000 | Ballroom rental and event space costs |
Catering | 12,000 | 300 meals at $40 per person |
Decorations | 5,000 | Floral arrangements, centerpieces, etc. |
AV Equipment | 3,000 | Sound, lighting, microphones, etc. |
Entertainment | 4,000 | Band/DJ for the event |
Event Insurance | 2,000 | Liability insurance for the event |
Marketing & Promotion | 3,000 | Advertising, social media ads, print materials |
Staffing | 6,000 | Event planners, security, wait staff, etc. |
Miscellaneous | 2,000 | Unexpected costs, contingency fund |
Total Expenses | 47,000 | |
4. Profit Projection
Category | Amount (USD) |
|---|
Total Income | 95,000 |
Total Expenses | 47,000 |
Net Profit | 48,000 |
5. Payment Schedule
Item | Payment Due Date | Amount Due |
|---|
Venue Rental | February 1, 2025 | $10,000 |
Catering | March 1, 2025 | $12,000 |
Entertainment | March 5, 2025 | $4,000 |
Decorations | March 10, 2025 | $5,000 |
Marketing/Advertising | March 15, 2025 | $3,000 |
Miscellaneous | March 25, 2025 | $2,000 |
6. Risk Management and Contingency
7. Financial Summary
Total Projected Income: $95,000
Total Projected Expenses: $47,000
Net Profit/Surplus: $48,000
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