Are you in charge of running a school canteen or a fancy culture-themed restaurant? To assist with your professional correspondence or marketing letters regarding catering services, we’ve prepared a set of Catering Letter Templates that you can download anytime anywhere. Whatever your particular food service business may be, we have specific templates available for you always. Expedite your writing with our easily editable samples, which are printable in both A4 and US letter sizes. Subscribe and download to compose a catering letter for recommendations, agreements, and much more!

How to Write a Catering Letter?

A letter is a simple yet versatile medium for written communication, good for either a personal agenda or official business (described by So, be it for answering client complaints or sending a commercial pricing reference, preparing a letter is suitable for such matters.

However, if you’re looking for some help on how to put together a professional letter regarding catering services, then go ahead and check out our tips below!

1. Set Up Your Catering Letter’s Format

Since this letter is for business use, it’s imperative that it looks fit for your services. First, decide on a word processing application; like MS Word, Apple Pages, and so on. Next, prepare a new document in your chosen program, setting up the page size as needed. Also, add a margin along the document’s four sides.

2. Start Writing

Start by adding the main title that represents the purpose of the letter; align it to the center and keep its font size the largest in your document. Once that’s finished, move on to the current date and keep it positioned to the left. Then, move two spaces below before typing the recipient’s full name and followed by their address right underneath. Alternatively, you can use a company name instead if you’re not writing to a specific person.

3. Add Salutation

To start, your document should have an appropriate salutation. For business/formal use, write “Dear Mr/Ms [NAME/POSITION],” or a similar line.; however, for a nonspecific recipient, go with “To whom it may concern,”. Next, add an opening line or paragraph as the main dialog’s introduction, pointing out the reason for sending the formal letter.

4. Provide a Proper Close

Once the main content of your letter is done, write down a closing statement; this can range from a formal “thank you” to requesting for a response. Finally, enter a proper valediction, which can be “Regards,” or something else to that extent; enter 4 blank spaces below before including your name while using that space for your signature or email signature. And so, your new letter is ready to mail digitally or in an envelope!

Are you in need of editable catering letters for proposals, sponsorships, and more? Then remember to browse through our Catering Letter Templates!

General FAQs

  • What is a catering letter?

  • Why should I use a letter for catering?

  • What are the parts found in a catering letter?

  • What do I use as my catering letter’s salutation?

  • What about my catering letter’s valediction?

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