Writing a communication plan can be difficult and time-consuming. Here are five simple steps to assist you to develop an efficient communication plan:
1. Operate a Situation Analysis
Converse with your staff, colleagues or stakeholders, then analyze the current situation in your company. You need to gather and evaluate all relevant data within the wall of the company. Consider the state of the market and business as a whole. List down all the key points in your basic plan as you converse and brainstorm.
2. State the Goals
Identify and pinpoint the exact business goals your company needs to achieve. Be aware of what you are aiming for to not miss a point for your communication plan. Have a meeting with the manager to get the goals. Every set of goals need to contribute to the communication plan. Put into consideration the outcome of your company plan is carried out.
3. Identify Audience
After deciding your goal, acknowledge your target audience you would want to talk to and influence. Think through if your target audience can help reach your goals. Communicate with distinct audiences and distinct strategies may need to be developed for each, as a strategic plan that works for one group may not be as efficient for another.
4. Explain Keypoints
Based on your goals and target audience, identify the main points that each of your audience needs to know and explain those points. This part should first state to the audience the decisions made in one to two sentences. Next, explain to them why it is the right decision. Justify why you made the changes and why is it important. Explain your point through the data analysis or facts gathered to further compel your audience and use that strategy to get your point. Also, identify to them who made the decision and who it will give impact. Talk about how you and the team made the decision to present how you put their interests into consideration. Once the scope and background of the modifications have been fully defined, inform them of when the changes will happen. And lastly, inform them where they can look for more information.
5. Present your Message in a Convincing Manner
Deliver your simple plan or message in an effective and interesting way to convince your audience. Use persuasive approaches that directly communicate with your audiences and show them why this is the correct choice for the business and for them as people. Different audiences will probably require distinct means of communication such as face-to-face meetings, meetings, or through paper handouts. After presenting, evaluate if you are successful with your communication with your audience so that you will be able to identify what mistake you made and improve the next time.