Interview Letter Templates

Are You in Need of Ready-Made Samples to Help You Write an Interview Letter Instantly? If You Are, Then Check Out's Free Interview Letter Templates to Create Letters Such as a Job Invitation Interview Letter, Interview Appointment Request Letter, Interview Follow-Up Letter, Thank You Letter, Formal Interview Confirmation Letter, and More! Download Now!See more

Most companies need to interview their candidates to ensure that these people fit their job positions. But not everyone has the chance to go to an interview. So, if you've chosen the people who you want to get to know better, you can best inform them through letters. Don't have one? Well, then pick one from this collection of Interview Letter Templates. These are 100% editable and printable. These are also available in Microsoft Word, Apple (MAC) Pages, and Google Docs. These are also professionally written, too. What are you waiting for? Download a template now!

How to Create an Interview Letter?

According to CNN's website, job candidates bail out interviews because they have a lot of employment choices. Some people will notice that they can't attend, and some might not. Regardless of this data, interviewing candidates can help an employer identify if he or she fits the Job position. There are a lot of ways on how you can inform the candidate about the upcoming interview. One of which is by sending a letter. Letters represent formality and professionalism. So, if you decide to send an interview letter, you can refer to these helpful steps to help you make one:

1. Introduce Your Company

The candidate may have applied to different companies aside from yours. For this, you need to have a brief introduction to you and your Company. You can introduce your name and your company's name. Then, you can write about your company's address.

2. Thank the Candidate

Next, you may say thank you to the candidate for applying for the job position on the Printable Letter. This can show how courteous and hospitable your company is. 

3. State the Details of the Interview

The candidate has to know when you will interview him or her. This can help the person prepare for it. Next, you have to state the details of the interview. State how you're going to interview the person. Is it through phone or face to face? Also, don't forget to write the Schedule for the interview. For face to face, specify the place where it would be.

4. State How the Candidate Can Reach You

On this part, you have to offer the details of how the recipient can reach you. You can add your contact number or email address on the Formal Letter. This will help the person reach you for confirmation or ask questions about the appointment.

5. Be Courteous and Formal

You need to be courteous and, at the same time, formal in your Sample Letter. The recipient should feel that your interview invitation is a request rather than a demand. Also, you need to sound formal. If you use informal language, this will reflect your company. The recipient may feel that your company is not a professional one.


  • What is a call letter?

      A call letter is a letter sent to a person to attend or join an interview or exam.

  • What do you mean by letters?

      Letters contain the message from the sender to his or her recipient. Letters are written communication. This is one of the most traditional ways to communicate with someone who's far away.

  • How do you accept an interview offer?

      You can send a letter. Then, say thank you to the recruiter and say that that you accepted the invitation. You can confirm the details of the schedule. But if you have any problem with the schedule, you can tell your recipient when you're available. 

  • Is it best to interview in the morning or afternoon?

      Morning interviews are the best. In the morning, your mind is so full of energy and fresh. On the opposite, during the afternoon, your energy drops after lunchtime. But, people have different bodies and different energy levels in a day. Some people prefer the morning, and some prefer the afternoon.

  • What is the importance of scheduling an interview?

      Scheduling interviews help you use time wisely. It enables you to focus on your goals for the hiring process.