What is a Recruitment Flowchart?
A recruitment flowchart visualizes the recruitment workflow. Recruitment involves many people and processes. Mapping it out can help the recruitment department of the human resource as well as the applicants to have an organized plan for selection and hiring procedures because every responsibility is conveyed accordingly.
How to Create a Recruitment Flowchart
Recruitment typically starts when a notification about a vacant or needed position is given to the human resource office and ends when an applicant gets hired. To create an easy progressive recruitment flow, below are the steps you should consider.
1. Document the Recruiting Process
Observe how the recruitment processes applications. If you are to create a new recruitment flow, observing will let you formulate better ways to make every hr process, involved in recruitment, faster. Make sure it is attainable. If you are only to make a flowchart for the established recruiting process, document notes as you study its step by step.
2. Do Not Compare
While making the recruitment flow, you have to bear in mind that every company is different as a person is different from another. An employment process might work for a certain recruitment department but not for others. You may implement a certain process that you know is being applied by another company, but do not copy everything. You cannot say just because it is effective for them, it can also be for you. Remember that you do not have the same recruitment personnel. What can be executed by others may not be performed by your recruitment officers. Consider the size of your recruitment department to theirs and other factors that cause differences. Focus on your company’s recruitment alone.
Always remember that every recruiting process is unique. No applicant will directly barge in the recruitment office without asking anyone about how he or she will start. That is why applicants need to have a copy of your company’s job application process flow to be guided.
3. Highlight Critical Recruitment Stages
The best thing about flowcharts is that they highlight the portions in any process flow that have subcomponents or can be split decided. For example, in selecting qualified applicants for the interview stage. You conduct an English assessment test and only those who pass will proceed for the interview. In the flowchart, you can indicate that there are two possible outcomes for the assessment test, either pass or fail. You can go on with the next procedures for passing applicants while you have to make terms for those who did not pass the exam. It is either you will end their application process or advise them alternative ways to compensate for not passing.
Make your action plans for the critical stages of your recruitment flow just like the example above.
4. Facilitate the Recruiting Process on a Chart
Distribute the recruitment flow on a chart designed for your recruitment processes. Handily find your recruitment flow pattern with our downloadable and editable recruitment flowchart templates here. Select a file format that you are most comfortable with and use its software to facilitate the steps of your recruitment process on the chart.