How to Make a Sales Invoice in PDF
If you are running a business to business (B2B), it is given that you need to generate invoices to your customers as your cash flow would solely depend to it. But, there are instances wherein your clients would tend to overlook the invoice that you send. Why? One of the main reasons is that your invoice might be incompetent. So, to make sure that your clients would pay on time, follow these simple tips in making a sales invoice.
1. Make it Understandable
You wanted your clients to settle their payments, so make sure that your invoice is understandable. Keep your invoice simple as it would be an effective way to know what they are billed for. List the products or services that customers purchase. Avoid business jargons. For instance, instead of indicating the product number, you can write the full name of the product.
2. Address your Clients Properly
According to statistics, over $300,000 is spent on duplicate invoices. This would greatly affect your business, so you need to avoid it by addressing your clients properly. Indicate the full information of your client. If you are doing a business to business transaction, indicate the business name, logo, and contact information.
3. Clarify Payment Terms
As we are on the topic of payment, you need to clarify to your clients as to what would be the payment terms. Depending to your financial needs, you need to complement the payment terms in favor of both parties. If your finances are requiring you to settle payment terms not exceeding to 30 days, you need to decrease the days of payment. With that, you need to make sure that your clients fully understand by explaining it to them.
4. Payment Method Flexibility
To issue official receipt to your clients as soon as possible, do not limit yourself into enclosed payment methods, rather explore with other methods that you can include in your service invoice. Setting up more options for your clients means the higher possibility that you will be paid as they would feel comfort in doing so.
5. Include Early Payment Incentives
Who does not want incentives in paying early or on time? This tip is highly encouraged as it is proven that your clients would immediately settle their payments if rewards will be given. Decide on a particular payment period that your incentives are valid. Make sure to make this visible into your invoice.
What are other types of invoices?
Aside from sales invoices, the following are the invoices that you can issue:
1. Standard invoices
2. Commercial invoices
3. Progress invoices
4. Utility invoices
5. Recurring invoices
6. Pre-Forma invoices
8. Debit Memo
What is the opposite of an invoice?
The opposite document of an invoice is a credit note.
What is the difference between billing and invoicing?
Billing is an act where the amount of money owed for the products or services rendered by the producer or seller is paid. Invoicing is an act where you would issue a document narrating every goods or services rendered to the consumer or buyer.
How can you differentiate sales invoice from sales order?
The main difference between the two is their point of origin. A sales order is made by the customers or clients who wanted to make a purchase. A sales invoice is issued by a seller or producer to inform a particular client about the purchase that they made.