What Is a Notice?
As already stated, the main purpose of this formal document is to notify its recipient about something that he/she should be made aware of. There are many reasons as to why someone would need to send a notice to another. Some examples would include reminding another of his/her late fee payments, tenant eviction, meeting participation, sale foreclosure and much more.
How to Make a Notice in PDF
1. Use a PDF Software
If you're going to make any kind of notice in PDF, then that just means you'll need a PDF creation software. Know that you have many different options available online. There are many free ones such as PDFCreator and PDFfactory Pro that you can choose from. You simply need to go with the one that you are most comfortable with and the one that has the options and features you need.
2. Specify Who It's From and Who It's For
What you'll be including in this section of the notice will depend on the type that you're going to make. While the majority only includes the complete names, addresses, and contact details of both the sender and recipient, there are some that will require a bit more information. For example, warning letters or notices of employment termination will also require the job position titles of both parties and the name of the company that they work for. Don't forget to point out the complete date in which the notice was sent.
3. State the Purpose of the Notice
Begin by properly addressing the recipient with a formal greeting and with either "Mr." or "Ms." followed by his/her last name. Then in a brief statement, you'll want to point out why you sent the notice. When doing this, you must be as straight forward as possible as you want the recipient to know about its purpose right away. Also, make sure that you keep the tone formal from the beginning until the end of the notice.
4. Explain in Further Detail
Next is for you to provide more information regarding what it is that you need to share with the recipient. So let's say that your notice is similar to a termination letter wherein it notifies an employee about his/her eventual unemployment. You'll want to explain by pointing out things like what the employee has done to warrant unemployment, when his/her final day is, and what can be done to resolve the situation. Basically, just share whatever it is that the recipient should know.
5. Close It Properly
Lastly, you'll want to close the notice by pointing out how long the recipient has to reply or settle the matter. You can choose to give a two-week notice or even more depending on the situation. You can then provide your contact information so that the recipient may contact you whenever he/she has any questions or concerns. Be sure that whatever phone number or email you include is still currently active. Once you're done with all that, you simply need to put in your complete name and signature to officially close the notice.