There may be times when your clients can try and exploit your services or vice versa. Hence, it is always smarter to draw up a legal photography contract template and state all the terms and conditions of the job clearly. This not only reduces the risk of any loss but also establishes a sense of trust and credibility for both the parties involved.
5 Steps to Write a Photography Contract
Step 1: Research Well
First and foremost, you must research all you can about your client. From their address to their brand value, market position and other important information- it should all be a part of the contract. Also, don’t forget to include relevant contact details for both the parties and the duration of the contract clearly. The templates we’ve shown in this guide a great help in this regard.
Step 2: Devil Lies in Details
Simply stating the basic credentials is not enough to make a good photography contract. You must work out the intricate details of the transactions and mention specific clauses and terms for everything. This includes adding a short summary of what each side would contribute and receive from the photography contract.
Step 3: Include Payment Schedules
Money matters can create quite a mess if things go wrong. Your photography contract should have provisions for your salary, any compensation, advanced payment, extra fees, and other auxiliary charges. You should even have a well-organized payment schedule stating a specific date and time for receiving payments. This detail enhances the probability of early payment.
Step 4: Clarify the Cancellation Policy
This section of the photography contract states the details of what each party is liable for should the contract be canceled. It clearly mentions the compensation fees, refund policies and other technicalities stating the future course of action to prevent any misunderstandings and disputes. This helps you navigate the post-cancellation process with ease.
Step 5: Clear the Copyright Issues
This is perhaps the most important section of the contract. Most photographers usually patent their work and only allow the clients to use the photographs for the particular project. The duration and other terms for this leasing of images must be clearly stated in the contract. Also, the terms/fines/penalties you would consider levying in case of a contract breach must also be specified.
9+ Photography Contract Templates
1. Wedding Photography Contract Template
The Wedding photography contract template is a popular and customizable option preferred by beginners and established photographers alike. Here, you get a customizable photography contract which outlines the basic clauses of the agreement, you can add more terms and conditions as per your requirement. The contract is available in several formats and can be also printed immediately.
2. Newborn Photography Contract Template
This sample photography contract template is free and user-friendly. The layout is tailor-made for photographers who specialize in taking baby pictures or capture snapshots of newborns and their parents from around the world here, photographers get the provision of stating the terms of their contract and the liabilities attached to it in a compact and comprehensive manner.
3. Printable Photography Contract Template
Photography template is a platform suited for both amateurs and professionals. The interface is clean, well-organized and easy to customize. Plus, you get readymade content for the photography contract, complete with the legal technicalities and spaces allotted for signing the document. All you have to do is fill in the appropriate information and you’re set.
4. Headshot Photography Contract Example
NG108 Photography Contract template can be opened in Photoshop or the Elements software. The contracts template is easy to download, optimized for mobile phones and supports multiple file formats like PDF and JPEG, etc. The professionally worded content, free fonts, and in-built image editor only improve the quality of the contract. This bundle will help you get your photography contracts right every time and also pitch your business as a professionally managed entity.
5. Sample Photographer Contract Template
This Photography basic contract template is easy to download and work on. It is optimized for all platforms and devices, can be shared across social media networks like LinkedIn, Facebook and Google+ and stored on the cloud. There are 10 standard A4 pages which are compatible with MS Word.
6. Commercial Photography Services Contract
Photo Session template is a 2-page layout for creating a photography contract. The simple contract templates come with fancy fonts, color schemes, and standard size formats. Plus, you can access the template on both MS Word and Photoshop. The content is professional, legally accurate and can be edited to your needs.
7. General Photography Session Contract
The Short-Form General Photography Contract is suitable for portrait, headshot, family and aesthetic photography businesses. The contract template sample is clear-cut, visible and very meticulously organized. The content is divided into separate sections, bullet points and clauses with appropriate spacing for adding extra details whenever necessary.