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10+ Non Conformance Form Templates in PDF | DOC

Non-Conformance form is the form that is drafted to report the non-conformity. It is the official and professional way of reporting the issue that caused the non-conformity. When you encounter an issue that is not at par with the way that was planned or was supposed to be, the non-conformance form is used to record the issue and all the other data that are related to the issue. This helps in the devising of the solution that can solve the issue. These form templates that are provided here can give you a clear understanding of the structure of non-conformance form.

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10+ Non Conformance Form Templates in PDF | DOC

1. Non Conformance Form

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  • PDF

Size: 186.9 KB

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2. Non-conformance and Information Request Form

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  • PDF

Size: 43.0 KB

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3. Non-Conformance Certificate Form

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  • PDF

Size: 35.7 KB

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4. Sample Non-Conformance Form

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  • PDF

Size: 42.9 KB

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5. Nonconformity and Customer complaints

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  • PDF

Size: 926.5 KB

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6. Non Conformance Notification Form

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  • PDF

Size: 415.8 KB

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7. Non conformance Data Definition Form

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  • PDF

Size: 327.7 KB

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8. Non-Conformance Corrective Action Form

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  • PDF

Size: 62.7 KB

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9. Non Conformance Report Form

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  • DOC

Size: 10.9 KB

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10. Handling Non-conforming Equipment Form

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Size: 10.1 KB

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11. Non Conformance Audit Report Form

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  • DOC

Size: 25.5 KB

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What do You Understand by Non-Conformance?

The term non-conformance is used to report when something is wrong. It can be anything such as a service, product, process, management system, etc. This situation occurs when something is not the way it was thought to be or does not meet the specifications or requirements in a certain way.

What are the Steps that You Need to Follow to Establish the Process to Deal with Nonconformity?

The steps go as follows:

  1. Determining the person and the immediate action that is needed to be taken to take care of the issue.
  2. Taking the steps to stop the progress of further non-conformance.
  3. Assessment of the problem and examining the magnitude of the impact and the damage or the effect it has caused.
  4. Determining the process of how and where the non-conformance issue has to be recorded.
  5. Informing the customers or the people who are associated with the impact of the issue and has suffered any damage, loss or any other problem.

What Do You Understand by Non-Conformance Report?

A non-conformance report that is used to document the issue and the information related to it after a proper auditor examination. It is the summary and compact form of the issue and the investigation that has been performed to get the ideas of the solution that will reduce or eliminate the non-conformance.

How Will You Handle Non-Conformance?

  1. The first step is to document the non-conformance and then giving it a unique identity so that it is recognized properly.
  2. Make sure that you issue a report to the relevant department that can help you to deal with the non-conformance.
  3. The department that is in charge or the person-in-charge should start investigating the issue to find out the root cause and the core problem.
  4. After the root problem has been identified it is important that you devise corrective measures and actions that can help you with the process of rectification.
  5. You cannot just start implementing the corrective measure. You have to make sure that it goes through the process of verification before the process is implemented.
  6. The last step is the closing of the non-conformance issue and the file that contains the data regarding the non-conformance.

What are the steps that can Help You Identify the Root Cause?

If you want to identify the root cause then you must go through the following steps to make it easy for you for identification:

  1. The fist is the importance of all, that is determining what happened. Without this, you will not be able to reach the root cause. The core problem will not be identified only if you have the proper knowledge of the main problem.
  2. The next is to go through the ‘WHY’ area. You have to determine and find out why the issue occurred that caused non-conformance. This is important so that you are aware of the factor that gave rise to such complications.
  3. The third step includes the idea of figuring out the method that will reduce the likelihood of its reoccurrence. This will help you to eliminate the issue altogether or prohibit it to make another damage.
  4. This is just general advice about the tool that you can use to identify the root cause. You can use tools like 5Ws and fishbone diagrams to make your identification process easy and simple. These tools can help you make the process simpler and effective with better results.

How Will You Prepare a Non-Conformance Form?

Step 1: Make Use of Software

Doing manually may be time-consuming, therefore, it is advisable that you make use of the software such as MS Word or Google Forms that can help you prepare the form in no time. This is the more convenient way of creating forms that you require.

Step 2: Make an Organized Structure

The form that you are going to prepare will contain important data and information that you require to eliminate the factor that caused non-conformance. Therefore it is important that you make sure that the structure that you have in mind for the form has a proper and organized structure that will help you and the readers understand the idea that the non-conformance form wants to convey.

Step 3: Creating the Fields

You need to make fields where the information will be written or typed. Make sure you keep enough space to put the information in the field. The fields that will be part of the form should be structured.

Step 4: Input Valid Information

After you start with the audit or the inspection make sure to put the right information in the right field to avoid any kind of misinterpretation or confusion. Make sure you check the tags of the field and only then you input the required information or the data.

Step 5: Reviewing

The last but not least you need to review the form properly and check it contains the exact detail and information that you need. A non-conformance form is an imparative form and therefore you can not take the risk of having wrongful data in the form. Therefore reviewing is extremely necessary.

With these five steps, you can create a perfect form for yourself. You may also take help and download the templates that are provided here for your convenience. These will can give you a better structure that is both formal and professional.

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