Do you work for a travel agency and plan trips on a daily basis? It does not matter whether you are organizing a business trip or a personal trip, in both the scenarios you are required to keep a record of the expenses in order to spend your client’s money efficiently and make the most of their outing and maximize your commission. You can do this with relative ease with the help of a travel expense invoice template.
5 Steps to Write a Travel Expense Invoice Template
Step 1: Identify Your Requirement
The internet consists of plenty of travel invoice templates, and you can shortlist or categorize them with respect to your needs depending on whether you are planning a business trip or a personalized vacation for your client. Different templates suffice different requirements, so identify your demands first and foremost.
Step 2: Choose a Template
Having identified your requirements, select a template that is best suited for that task from the wide variety of selection, available on the internet. To simplify your task, we have shortlisted the best ourselves, each crafted such that to fit the needs of various people.
Step 3: Enter Information Regarding Your Travel Agency
Input details about your travel agency including its name, address, and most importantly contact number and email address so that your client can easily contact you in case of any problem and you can provide quality customer support and strengthen the customer relationship.
Step 4: Mention the Services Provided Along With Its Cost
Travel Invoice Templates are used to give the client the breakdown of the total cost and make the process more transparent. Mention the services provided such as traveling, accommodation, tickets for museum/entertainment, meals, and other expenses along with their cost.
Step 5: Mention the Tax Charged and the Accepted Mode of Payments
Enter the tax charged to give a much more clear idea to the client. Mention payment details including Account Number and Bank Name. Also, mention other details which, will be required for other modes of payment that are available.
10+ Travel Expense Invoice Templates
1. Premium Travel Invoice Template
Use this travel invoice template to keep a record of the services provided, and provide your client with a detailed breakdown of the cost to ensure hassle free transaction. It is available in US and A4 letter sizes and can be easily customized to your liking with the help of supported applications.
2. Professional Travel Invoice Template
This paid travel invoice template allows you to create informative service invoices with relative ease. Details regarding the Destination, the number of travelers, and the number of days of travel can be easily entered along with the total cost using Word, Excel, Apple Pages, Google Docs and Sheets. It is available for instant download so you can get going without wasting any time.
3. Corporate Travel Invoice Template
Lay out your terms and conditions with the help of this premium custom made template to make sure there is no ambiguity between the involved parties. This travel agency invoice template supports both MacOS and Windows, and can also be printed, making it extremely easy to share it with your clients.
4. Travel Agency Invoice Template
Grab this exclusive invoice template in Word and make thorough invoices consisting of all the particulars regarding the travel package deal provided to your customer. It is neat and well formulated, making it easier for you to edit and consists of black fonts and blue headers on a white background.
5. Modern Invoice Template
This sample invoice template consists of all the premium features such as Excel Formulas and Functions, making it ideal to calculate the total cost and tax charged on the services provided. It can be easily edited and is supported by a wide range of applications including MS Word, Apple Pages, and PDF.
6. Standard Travel Invoice Template
Use this high-quality tourism invoice template to grow your business and provide your customers with detailed information about their selected travel package. Also, provide your customers with the preferred mode of payment and the necessary details related to it to ensure a smooth and hassle-free transaction.
7. Basic Travel Invoice Template
Are you looking for a simple and professional travel invoice template which means all business? Then grab this free template, which is black and white in color and consists of business standard fonts to fulfill all your invoicing needs. It is available for instant download on any device in many file formats.
8. Editable Travel Invoice Template
Planning a business trip and meeting the needs of a large corporate client can be a rigorous task, so use this invoice receipt template to make a precise travel invoice quickly and easily. It is highly customizable not only with respect to the font and information but also the color of the template to tailor fit your requirements.
9. Simple Travel Invoice Template
This is a free well-formatted template, which you can use to efficiently bill your clients for the travel template and package provided along with other services. It is oriented in portrait style and is extremely easy to edit using applications like Google Docs and Sheets. It consists of features like auto calculation and is available in A4 and US letter sizes.
10. Vertical Travel Invoice Template
It is a free travel invoice template with a minimalistic design, and it consists of the standard black font on a white background giving it a professional look. Use this template to create a proof of the services provided as an indented contractor and also mention the total due payment.
11. Printable Travel Invoice Template
This is another free VAT invoice template, but it offers a premium look and features that will help you make comprehensive invoices. It is easy to edit and is supported by a wide range of applications making it easy to share it with others. You can also insert your logo on the top right corner along with other details.