Provide your employees or clients with a Travel Log Sheet to record the travel details such as date of travel, odometer reading, etc. This information may be useful during the payment procedure to calculate the total amount to be reimbursed or paid. Use the ready-made Travel Log Sheet Templates to make such sheets in minutes.
41+ Travel Agency Templates in PDF, Word, Excel, PSD, HTML5, WordPress, Google Docs, PowerPoint, InDesign, Apple Pages, Google Sheets, Publisher, Apple Numbers, Illustrator, Apple Keynote, Google Slides - START DOWNLOADING
5 Steps to Write a Travel Log Sheet
Step 1: Mention the Purpose of Travel
If you will be submitting this to your employer to get reimbursed for the expenses made during a business trip, mention the purpose of travel to ensure that the expenses were made for the benefit of the enterprise and not for personal gain.
Step 2: Decide Your Need
Travel Log Sheet templates can be used by auto rental services to charge their customers, by big firms to reimburse their employers for expenses made during a business trip or even for personal use. So decide your needs and pick a template that supplements it.
Step 3: Mention the Odometer Reading
Travel log sheets can be often used to measure the distance traveled by rented cars and other transportation services. So use a template to keep track of the vehicle’s mileage, and the cost charged per mile. Taking the odometer reading at the start and end of your travel will provide you with the total distance traveled by the vehicle.
Step 4: Mention the Drivers’ and Vehicles’ Details
Provide your customers with information like the driver’s name, vehicle number and most importantly contact details so that they can easily communicate with him/her and make their travel convenient and productive, which will help you in retaining clients and grow your business.
Step 5: Provide the Customer With the Total Cost Breakdown
Attain your clients’ trust by providing them with a total cost breakdown in a detailed manner. Mention the fixed cost, and the variable cost on top of that if the number of miles and hours increase more than the quoted value.
9+ Travel Log Sheet Templates
1. Vehicle Log Sheet Template
Want the most dependable travel log template for your people to log their travel expenses with ease and accuracy? Provide your employees with this premium and well laid-out document to keep track of all their vehicle’s mileage log template while traveling for business affairs. Record the details in a neat tabular form which is easy to manage. It is available in Google Docs and Sheets.
2. Professional Travel Log Sheet Template
A good, basic, and easy to use mileage log template may be hard to find; this one solves the problem in style. Grab hold of this easy to customize, and free to download log sheet template to create precise log sheets. You can fill all the necessary details below their respective headings in the table. It consists of a Yellow header, but you can change it as per your need.
3. Sample Travel Log Sheet Template
Use this log sheet template to make your vehicle rental service more efficient by providing your customers with the total cost for the number of miles traveled as per the rate. It is green in color and is available in the US and A4 letter sizes. It can be edited using a wide range of applications like PDF, Google Docs, MS Word, MS Excel, and Apple Pages, which makes it a pretty flexible template to have.
4. Corporate Travel Log Sheet Template
Are you generally required to use a rental vehicle to travel for business reasons? Want to use such a template to enable easy tracking of travel expenses for your employees? Then download this daily log template to keep track of the number of miles traveled in that period. Submit the travel log sheet created with the help of this template to your employer to get reimbursed for the expenses made.
5. Standard Travel Log Sheet Template
Do your employees have to use rental vehicle services on a regular basis to commute for the company’s interest? Then you can provide them with this maintenance log sheet template. They can easily edit it and submit it at the end of each month with all the required details. This template is perfect if you manage a fleet of vehicles or a network of people who report to a single point of contact for submitting their daily travel logs, which can then be compiled into one.
6. Modern Travel Log Sheet Template
Claim the expenses made on traveling while on a business trip by submitting a detailed travel log sheet with the help of this log template. Enter the purpose of travel, and the odometer reading at the start and at the end of the trip to get reimbursed for the money spent. The template won’t leave any scope of missing out on trip information, so start using it today.
7. Horizontal Travel Log Sheet Template
This free log template consists of blue fonts and ample tabular columns to input all the required details. Its orientation style is horizontal and can incorporate additional information such as the name of the driver. You can easily edit it using supported applications and create a neat and thorough invoice. You can use a PDF editor to replace the logo with your company’s logo.
8. Elegant Travel Log Sheet Template
If you are looking for an intricately detailed yet, free travel log template sample then look no further. Download this template to avail its features and create comprehensive log sheets. Enter the details such as total distance traveled, fuel cost, and maintenance cost and submit it to your supervisor for the reimbursement process.
9. Simple Travel Log Sheet Template
Some people prefer lengthy and detailed documents, while some may prefer short and brief ones. If you are one of them, then make the use of this customer log template to create travel log sheets which consist of just the necessary details and nothing more. The color coding goes a long way in helping supervisors quickly identify the information they are looking for.
10. Printable Travel Log Sheet Template
This is yet another free work log template on our list which we have specifically handpicked to cater to various needs. Get this template to provide the mileage list and the purpose of travel to the social services for children in foster care. However, you can easily edit it to use it for other reasons by changing headers as it is highly customizable.