6+ Church Meeting Minutes Templates

Meetings in companies or organizations will go nowhere if no notes are taken to keep track on the different agenda discussed, matters reported, and decisions made. A person should be appointed or elected to take the responsibility of doing this task. The human mind is fallible, which is why a written document is necessary for this matter.

Meeting minutes are defined as “documents that record and describe the events that took place during the meeting, the list of attendees, issues raised by the participants, and the corresponding responses for the issues.” These reports are also used to remind an organization on planned activities for the future, their financial status, and other important matters.

Check out our website for an entire page full of Meeting Minutes Template that you can use for your future church meetings.

Church Board Meeting Minutes Template

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File Format
  • PDF

Size: 399 KB

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Church Trustee Meeting Minutes Template

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  • PDF

Size: 769 KB

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Church Business Meeting Minutes Template

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File Format
  • PDF

Size: 121 KB

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Church Council Meeting Minutes Template

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File Format
  • PDF

Size: 520 KB

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The Importance of Meeting Minutes

  • It will serve as a reminder for the topics that were discussed during the previous meeting.
  • The minutes will provide information to those who were not able to make it during the last meeting.
  • A well-written meeting minutes can be used as legal evidence for instances where legal matters arise.

The Dos and Don’ts of Writing Minute Meetings

  • DO record the kind of meeting, date, time, and location.
  • DO write the full name of every person making a motion.
  • DO include the total amounts from the treasurer’s report for previous balance, expenses, receipts, and current balance.
  • DON’T forget to check the minutes from the past meeting for agenda items.
  • DON’T include unnecessary matters such as withdrawn motions, personal opinions, and words of praise or criticism.
  • DON’T forget to include the time of adjournment.

Is your organization divided into different committees? Then we also have templates for those. Go ahead and check out our collection of Committee Meeting Minutes.

Free Church Meeting Minutes Template

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File Format
  • PDF

Size: 72 KB

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Church Annual Meeting Minutes Template

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File Format
  • PDF

Size: 79 KB

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Church Board of Directors Meeting Minutes Template

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File Format
  • PDF

Size: 17 KB

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Tips on How to Write Meeting Minutes

If the minutes are written effectively, then an organization will always be guided on where they stand and what to do next. Here are some few tips to keep in mind when you’re tasked to write your meeting’s minutes:

  • When confused or in doubt, don’t hesitate to ask for clarifications from the organizers.
  • Make a format that you’re comfortable with—you may even make use of templates that are found all around the Internet.
  • Make use of headings to keep you guided and to make your minutes organized.
  • Use the past tense when writing your minutes.
  • Never forget to proofread your minutes before closing it with your signature

Why Choose Our Templates?

These templates can easily be accessed and downloaded by anybody with good Internet connection, and these come in PDF format, so make sure you have the necessary software available (i.e., Adobe Acrobat, Foxit Reader) to be able to open these files. If you have a licensed version of the software—which has the edit feature—then you may make the necessary changes to your chosen template that may suit your preferences.

For businesses who are looking for minutes templates, go ahead and check out our collection of Business Meeting Minutes. But if you couldn’t find what you were looking for on this page, then scroll down to the bottom and check out the links to some related contents on our website.

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