The relationship between a buyer and a seller is validated by purchase order. This order is an official offer between the buyer and the seller where the buyer has purchased some item from the seller. A purchase order highlights the details of the purchase. Such orders are made using Simple Purchase Order Templates.
7 Steps to Write a Simple Purchase Order
Step 1: Use the Appropriate Application
A purchase order can be made using a range of software applications such as MS Word, MS Excel, Google Docs and Sheets, Pages, Numbers, etc. However, among these, the best tool is Word. Word is the most user-friendly when it comes to making purchase orders. After you have opened Word, you need to select New Document to create a blank document.
Step 2: Draw Up a Format
Generally, Word contains ready-made layouts such as charts and tables for making purchase orders. To select one, you have to go to the Insert icon and then choose one suitable for your needs from the drop-down menu. Once you have the format in front of you on the page, you have to customize it according to the item order that has been placed. For example, for a purchase order for more than ten items, you need a bigger page size than A4.
Step 3: Provide the Organization Information
Once you have drawn up the format or layout of the order, you need to start adding the required information. Start by adding the details of your organization such as the name, address, logo, and slogan of the company. The title, address, and slogan should be typed at the top left of the page. Then you can add the logo by going to the Images icon in the Insert tab and then select the file containing the logo.
Step 4: Provide Other Details
Other details that should follow the company details are the date of the purchase order and the order number. The date should be inserted just below the last line of the company details. The purchase order number comes after this. To generate the order number, you need to consult the protocols.
Step 5: Provide Details of the Seller
After you have added the other required details, you can proceed to add the details of the seller. These details are similar to the details of the organization that includes the name, the address and the contact information of the vendor. All these details are mandatory as the buyer needs to know about the seller.
Step 6: Define the Item or the Items
The next section of the purchase order will include information about the item or the items that have been purchased by the buyer. To do this, you need to start with the name of the product, followed by the item number, and the quantity of the item ordered. This should be accompanied by a short description of the good. The price of the product needs to be listed in the column adjacent to the item.
Step 7: Shipment and Delivery Specifics
Lastly, you need to mention the details of the delivery and shipment of the item in the purchase order. The first thing to specify here is the details of the buyer or the individual or company the shipment is being made to. This is followed by the method of shipping and the terms of conditions if any. With this, the purchase order will be ready to be printed provided there are no errors.
19+ Simple Purchase Order Templates
1. Simple Purchase Order Template
A purchase order is sure an important document. However, this does not imply that the order has to be elaborate and complex. Instead, it should be made in such a way that it is easy to interpret. You can make a simple purchase order if you just make use of this order template in Sheets. This template is fully editable and printable and can be instantly downloaded.
2. Purchase Order Template
How do you define the relationship between a seller and a buyer who has purchased some items from that seller? You make a purchase order. And to help you with that task, we are giving you this order template in Excel. This template will you make good purchase orders. The other file formats available to download the template include Excel, Word, Pages, Numbers, and so on.
3. Restaurant Purchase Order Form Template
All kinds of organizations and businesses require supplies. This includes restaurants too. And for these supplies, purchase orders are drafted to validate the purchase. If you want to make a proper purchase order for restaurant items that have been ordered, then you need to use this order template in Word. The template is available in sizes A4 and US Letter.
4. Purchase Order Cancellation Letter Template
What do you do when your buyer suddenly cancels the order of the items under question? You need to inform the buyer of the cancellation confirmation as well as the consequences of the cancellation if any. To do that, you can take the help of this order template in Google Docs. You can download the template for use and also edit the given contents.
5. Purchase Order Letter Template
A purchase order is a serious document. Hence, drafting such a document is a long and tedious job. Which is why we are offering you this order template in Pages. By downloading and using this template, you get access to a sample purchase order letter with original content. The template is very simple and easy to use. Download the template now to avail of it!
6. Free Simple Purchase Order Template
A purchase order legalizes and validates the purchase that the buyer has made from the sender. If you want to make a proper purchase order for your needs, then you need to download this order template in Numbers. This template with its suggestive headings and content is the best tool for you to create purchase orders. Don’t just stare at the screen, download the template!
7. Free Simple Purchase Order Confirmation Template
You have placed an order for an item that you have purchased. So how do you know if the order is confirmed or not? The vendor needs to provide you with a purchase order confirmation. Use our free simple purchase order confirmation template to make the apt confirmation of the purchase order of your buyer. To get the template, just click on the download icon.
8. Vehicle Purchase Order Template
Vehicle dealerships use a purchase order to complete the sale of a vehicle when a buyer has purchased it. Vehicle purchase orders identify the purchase of both new as well as second-hand vehicles. To make such an order you can use this vehicle order template. This template has been specifically designed to make purchase orders for the purchase of vehicles.
9. Standard Purchase Order Template
A purchase order is initiated when a buyer makes the purchase of an item or a number of items from a vendor. If you want to make a good purchase order, then you need to download this order template in PDF. The template contains a file featuring a blank purchase order with suggestive headings that just require you to fill in with the necessary details.
10. Purchase Order Request Form Template
When goods or services are required internally within the company, a purchase order request is initiated to gather that stock. A form is then made based on this request. With this order template, you will also be able to make simple purchase order request forms easily and efficiently. So what are you waiting for? Click on the download icon beside the file!
11. Purchase Order for Scheduled Drugs Template
Most medical centers have their supply of drugs scheduled to be delivered by a specific vendor. In these cases, the purchase order is made considering the scheduled purchases. Do you need to make such a purchase order for you and your client? Then this order template is just the thing for you! This template will help you make purchase orders for scheduled drugs.
12. Purchase Order Form Template
Purchase order forms make the work of the vendor simpler to provide the information on the purchase to the buyer. Are you having trouble making such an order? Then allow us to help you. With this order template, you can get access to a sample purchase order form that you can use a guide to help you make one for your needs. You can also customize the given contents.
13. Purchase Order Example
Are you a rookie at making purchase orders? Then we suggest that you check out this purchase order template that we are providing. This template comes with a file containing an example of a purchase order that can serve you as a guide on how to create a similar one. The template is also provided in the portrait style orientation for your benefit.
14. Purchase Order Prepayment Request Form Template
Prepayment purchase orders are issued when the vendor requires the buyer to make the payment for the purchase before the order is shipped. Are you in a similar situation? Then allow us to introduce you to this Purchase Order Prepayment Request Form Template; the template has been built solely to help you make request forms for prepayment of purchase orders.
15. Purchase Order Form Template in PDF
This order template file provides you with a blank sample purchase order form that can help you make efficient purchase orders. The template contains suggestive headings and content including separately titled sections regarding the product details, details of the buyer and the seller, and other such relevant ones. Download the template now to make it yours!