A proposal, as illustrated on the section on grant proposal templates of this website, is made after a request for proposal is received from the potential client. Along with a proposal samples is another written instrument a potential client first reads before checking the contents of the proposal. This document is known as a proposal letter.
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Letter Enclosing Proposal Long Template
Letter Enclosing Proposal Short Template
Formal Proposal Letter
For example, a grant proposal letter having information on the various projects the grant will be used for would benefit the client. This can be seen on the letter to represent a statement for grant proposal. The following proposal letter templates can provide the formats you can follow applicable to different purposes.
Free Sample Proposal Letter Template
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Sponsorship Proposal Letter
What Is a Proposal Letter?
A proposal letter is a document submitted with the proposal, for example the service proposal templates, to a potential client.
A proposal letter works similarly as a cover letter as it is created to inform the reader about key information of the proposal and the reasons that the business is the right company to complete the required work as defined on the sample work proposal template.
Essential Elements in a Proposal Letter
Proposal letters are submitted along with a proposal such as the sample sales proposal template and technical proposal template. So, you might ask, “What information does a proposal letter include?” Here are the following elements incorporated in a proposal letter:
- Include a statement of the issue to be addressed. State these requirements briefly on the proposal letter to inform the client that the proposal is prepared to cater to the issues written on their request for proposal.
- Give a brief discussion of the proposal content. An overview of the research, analysis, and proposed tactics should be written on the proposal letter to aid in enticing the potential client to check out the attached proposal.
- Discuss the cost of investment in summary. Indicate how much they might need to pay for the services or products you are offering.
- Pitch in the credibility of the proposing entity. Convince the client of your expertise by stating the achievements and the certifications the business has acquired on the field related to solving for their concerns.
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Types of Proposal Letter Templates
The proposal letter templates provided on this website covers three divisions, as follows:
Standard Proposal Letter Templates:
- Volunteer Proposal Letter – Cleaning proposal templates may be backed up with this type of proposal letter template if the cleaning proposal entails volunteerism clauses.
- Engineer Proposal Letter – Engineer proposal letters have some similar information with a research proposal template since some engineer proposals requires the need of a research.
- Grant Proposal Letter – For the grant to be given, a proposal along with this type of proposal letter template is submitted to grant maker.
- Event Proposal Letter – When proposing for an event, make this proposal letter to represent the plans you have for the event as stated on your event proposal.
- Bid Proposal Letter – Bidding process after a request for proposal entails the procurement of a bid proposal and this proposal letter template.
- Real Estate Proposal Letter – Realtors can help individuals interested in property make a decision based on the information they include in their proposal.
Proposal Response Letter Templates:
- Counter Proposal Letter – This pertains to a negotiation of the business after the proposal was read in the hopes of a compromise.
- Thank You Proposal Letter – This type of template affirms the business receiving the proposal materials from the sending entity.
- Proposal Rejection Letter – This letter, as the name explains, is a letter expressing a decline on the proposal received from the proposing entity.
- Proposal Acceptance Letter – This affirms the approval of the client to push the proposal of the proposing entity.
Writing a Proposal Letter using Templates
Proposal are created after understanding the request of potential client and the concerns they want addressed. Writing proposal with template is an option if you opt to focus more on the proposal content and not the format.
In this regard, here are the guidelines to writing a proposal letter using the templates:
- Select the most suitable proposal letter template. Choose the template that is most suitable according to your study of the potential client’s needs.
- Always input the strategies you are going to execute. Do not forget to state one of the most important information which pertains to how you are going to address the client’s concerns. This can be seen on a proposal like the event proposal template.
- Define the costs to be incurred in implementing strategies. An investment proposal template explains the cost of the investment to be shouldered by the potential client making it essential to include this information on the proposal letter serving as an overview of the related proposal.
- Discuss the payment terms you propose. After defining costs, the payment terms, as depicted on the sample catering proposal templates, is stated in the proposal letter in order for the potential client to assess if the terms is suitable for their company.
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Engineer Proposal Cover Letter
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Bid Proposal Letter Template
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Loan Proposal Cover Letter
Purposes of Proposal Letters
The following are the reasons why proposals being submitted like the budget proposal template and marketing proposal template are accompanied with proposal letters:
- To attract the attention of the potential client. A proposal letter works as a tool to gain the interest of the client since it is the first document to be read by the client.
- To highlight the key information of the proposal. Similar to a cover letter, a proposal letter showcases the most important information on the proposal which includes the strategies and tactics along with the payment packages you are proposing for your services.
- To support and sell the proposal. A proposal letter is your way of selling the proposal since you will not be physically present once the proposal is read by the potential client. This letter is also a support to your proposal which will aid in convincing the potential client to read the rest of the submitted proposal materials.
Proposal letters are essential in the submission of proposals written in consideration of the interests of the potential client. In this connection, do not forget to browse through these proposal letter templates to know the proper format on proposal letters for your proposals.