No matter what position you have, writing a report is considered to be important part of any profession. Its main purpose is to communicate effectively by collecting, organizing, and presenting crucial information or events through writing. One of the most common forms of reports known to us is the incident report. It may not be a daily report, but an incident report is a form that records unusual occurrences or happenings in an organization or facility.
And since incident reports are considered to be a report summary, it should be short yet comprehensive. In this article, you will learn all the crucial information about incident reports. And because aim to give our valued visitors with ease and convenience when writing an incident report, you will find different types of downloadable incident report templates.
Free Incident Report Template
Security Incident Report
Information Security Incident
Cyber Security Incident
Employee Incident Report
Employee Behavior Incident
Employee Injury Incident
Employee Performance Incident
Importance of an Incident Report
There are many reasons why an organization should employ incident reports in their daily operations. No matter how careful you are, accidents can happen when least expected. These undesirable may cause injury, illness, serious damage of property, or even death. So how is an incident report necessary?
- It helps the organization to correct the present situation to prevent similar events from occurring in the future.
- By documenting unfortunate incidents, the organization does not only have valid forms and records of the incident but is also able to see the trends of anomalies.
- It protects the organization from undue lawsuit or breach filed by fraudulent employees who want to claim unnecessary compensation.
If you want to draft an incident report, make sure to take a look through our collection of report samples for guidance.
How to Write an Incident Report
- Make sure to obtain the proper incident report from your organization and fill it up with specific and accurate details (or you can just download blank incident reports from us).
- Analyze the potential causes and come up with an effective plan of action
- After analyzing the incident, recommend an immediate corrective action plan that includes employee training, activities on preventive maintenance, and job evaluation procedure.
Accident Incident Report
Sample Accident Incident
Employee Accident Incident
Customer Incident Report
Customer Injury Incident
Customer Service Incident
Customer Accident Incident
Top 11 Important Components in Incident Reports
- Personal information of the person involved in the incident
- Name of the host and address
- Date and type of injury
- Circumstances of the incident
- Witnesses of the incidents
- Notifications made
- Environmental hazards
- Corrective actions
Also take a look through our collections of report templates and employee reports. You can download and edit them easily for personal use.
Emergency Incident Report
Medical Emergency Incident
Emergency Response Incident
Emergency Management Incident
IT Incident Report
IT Security Incident
IT Incident Sample
Medical Incident Report
Medical Device Incident
Medical Practice Incident
Patient Safety Incident
What Is an Incident Report in Software Testing?
Incident reports are not only used to record accidents and injuries that occurred in the facility. And since most organizations or companies use computers for their day-to-day operation, an incident can also be used in software testing. Incident in a software testing is used to observe any unusual variation in the system behavior.
Below are some of the reasons to report the incidents:
- The detailed information listed on the report gives the programmer a clear picture of the defects.
- When a project has numerous defects, keeping track of them can be extremely tough unless you write an incident report. With the information found on the report, the programmer can easily classify, manage, and come up with the best resolution to address the issue.
For a more organized report, make sure to download the report formats to follow the standard of writing a formal report.
What Are the Types of Incident Reports
- Information Security Incident – This type of incident report is used to record suspected, successful, or any forms of potential threats of modification, disclosure, or use of unauthorized that’s unauthorized by the organization.
- Employee Incident Report – It is not only limited to accidents, illness, or injuries experienced by an employee. Other incident report involve behavioral and performance reports
- Accident/Injury Incident Report – This type of incident report details the occurrence of an accident or injury that took place inside the facility. You may want to check our collection of construction incident reports.
- Customer Incident Report – Depending on the situation, customer incident report may details about his or her complaints or if the customer is involved in an incident that resulted to an injury.
- Emergency Incident Report – It is used when there is an immediate threat to the safety or health of persons.
- IT Incident Report – Details any disrupted operation of the IT system
- Medical Incident Report – May contain reports of medical and surgical errors.
Quality Incident Report
Quality Management Incident
Quality Assurance Incident
Quality Incident Sample
Student Incident Report
Student Placement Incident
Student Injury Incident
Behavior Incident Report
Student Behavior Incident
Sample Behavior Incident
Top 15 Reasons Why Your Organization Need Incident Report
Whether the incident report is about employee accident or injury, unruly conduct, or property damage, there are a number of reasons why an organization needs all incidents to be reported. That is why it is always important to keep an report form in handy whenever an undesirable event suddenly occurs.
- It allows an organization can easily manage, record, and track any unusual incidents.
- It help the personnel find the most problematic areas, unsafe conditions or procedures.
- After the incident is recorded, it would be easier for the organization to understand the nature and causes and find solutions to the problems.
- The recorded incidents can be used as future references.
- It makes the organization see all the facts and points of the incident.
- Incident reports can be used in safety programs.
- It prevents any duplications in reporting.
- It protects the organization from unnecessary fines and claims.
- It helps in the prevent the recurrence of the event.
- It allows corrective actions to be taken immediately.
- It saves the organization money by preventing other people from being injured.
- It allows the programmer to understand the problem of the system more effectively.
- It helps the organization understand that safety is not just a priority, but a value, as well.
- It ensures a clear investigation process.
- It allows the organization to review the shortcomings and gaps in the facility.
Feel free to check our performance reports and report examples and more from Template.net’s business archives.