Safety first. This is one of the cardinal operating rules for any business or organization. And to assess whether or not a company or an establishment’s safety standards are up to par with a set of pre-determined set of rules and regulations, safety audits are undertaken.
In this article, we will provide information on what safety audits are and how to write safety audit reports. Also included in this article are multiple examples of audit report templates that anyone may use for their own organization, team, or business.
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Take a Look at All these Safety Audit Report Templates
Interspersed within this article are sample report templates that you can use when conducting a safety audit. All these printable templates are available either as Word document files or as PDF template files. Therefore, you should make sure that you have a compatible word processing or graphic design software tool installed on your computer prior to downloading and editing the report template of your choice.
Dam Safety Audit Report Template
Health and Safety Audit Executive Report
Food Safety Audit Report
What is a Safety Audit Report?
A safety audit report is either a printed or digital account of an investigation or review of the safeness of a business’ facilities, processes, and/or products. Safety agenda audits entails different things for different types of business and organizations.
So if you are tasked with creating a safety audit report template before your actual safety audit activity, you should make sure that your audit report sample can capture all the pieces of information you wish to find out during the auditing process.
And just like other kinds of internal or compliance audit report templates, the results or findings on your safety audit report will be used by person or entity who has requested for the audit to be undertaken in making decisions regarding the improvement, cancellation, or maintenance of the said facility, business, or organization.
All the different pre-made safety sample audit report templates embedded in this article may act as a guide for you to create the safety audit report that you need. But also remember that you have the leeway to add, remove, or modify any component of these report templates to match the characteristics or purpose of your audit.
Do continue reading until the end of this article for more tips on how to actually write a safety audit report. You may also check out these laboratory audit report templates.
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How to Write a Safety Audit Report
Any kind of audit report is considered as a formal or a professional report since they are used for official documentation purposes and/or to support other legal investigative processes. That is why if you are tasked to write a safety audit report, you need to make sure that it follows standard formatting, linguistic, and layout styles.
To help make the entire audit report writing process easier and more accessible to you and your team, we have prepared this short list of tips that anyone may follow to ensure that they create the best and most effective safety audit report for their respective organizations. Read on below…
1. Use simple and clear words and sentences.
One of the cardinal rules in writing a professional audit report is to use simple and concise phrases, words, and sentences. By doing this, you are making your write-up more accessible and easy to understand. You may also see internal audit report templates.
It does not mean that you have to dumb down your report’s writing style. What this means is that you present facts and explain them in a way that does not condescend to your readers and makes sure that they fully grasp what you are talking about. You may also see forensic audit report templates.
This tip or rule in audit report writing may seem easy to follow. But too often, this is where most safety audit reports fall short. So if it is your first time writing a formal safety audit report, expose yourself to this kind of academic paper writing. Read different examples of actual safety audit reports written by real-life safety auditors. It is by doing this extra steps that you will get a feel of what a safety audit report should sound like and how you can follow that same writing style in creating your own safety audit report.
2. Avoid jargon.
In connection with the previous, it is also important to make sure that your safety audit report is free of jargon. This refers to any specialized language or vocabulary that other people outside your field of study or industry may not know about or have a different definition of. You may also see quality audit report templates.
For example, in the clinical laboratory setting, the word aspiration may mean both the removal of any liquid of substance using a laboratory tool and it can also refer to a person’s hopes or ambitions. You may also check out these safety audit reports.
Avoid using jargon or argot to make sure that your safety audit report does not confuse its readers. When you present ideas and findings, you need to make sure that you and your readers are on the same page when it comes to understanding the message of your audit report. You may also see free report templates.
3. Follow standard audit report format.
Another useful tip that safety auditors should follow when writing a safety audit report is to follow a well-organized progression of the things that you write down in your audit report. For most safety audit reports, this may mean following the standard IMRAD structure or layout of writing audit reports. You may also see internal audit report templates.
IMRAD is short for Introduction, Methodology, Results or Findings, and Discussion. These are the key sub-categories that your safety audit report should have. And by simply using these structure, the narrative of your safety audit report will begin to take shape. You may also see communication audit report templates.
Follow this tip and it will be easier to understand the causes, recommendations, and plan of action that is suitable for the safety issues that you may have unlocked with your safety audit.
4. Use graphs, tables, and charts when explaining numbers and statistics.
If you want to make sure that your safety audit report is as easy to understand as possible, you may do so by making sure that any numbers or statistics used in your audit report is presented graphically. You may also see report templates in PDF
This means that instead of explaining the statistical formula and data sets in your safety audit report by writing paragraphs of text, you may better present this information using graphs, illustrations, tables, and charts. These kinds of visual tools in your safety audit report will allow anyone who reads the report to understand the report better. Also, doing so will help decrease their boredom when reading their reports. For more tips on how to create an effective action plan, check out the article.
5. Check for typos, erroneous grammar, and incorrect data sets.
This last tip is about proofreading your safety audit report. This is just basic writing etiquette that anyone writing anything should follow. This most especially applies to those who are creating professional documents that can be used for documentation purposes or for any potential legal proceedings. You may also see environmental audit report templates.
You need to make sure that your safety audit report is free of spelling and grammatical errors. You also need to double-check if any of the facts or other research studies mentioned are cited accurately. In addition, you need to make sure that any calculations made or presented in your audit report are triple-checked for their accuracy. You may also see executive report templates.
It is best to have someone else—a peer or colleague who works in the same field—review your audit report so that he or she will already have a small idea of what your audit report is all about. You may also see report templates.
Applying all these tips when writing your own safety audit report may seem difficult at first. But just try it out. And remember that practice makes perfect. Do not believe that the first safety audit report you write will automatically be the best one. You may also see sample technical report templates.
There is always room to grow and you can only improve if you put challenge yourself. Do your safety analysis and audits with integrity and this will ultimately reflect on how you write your safety audit reports.
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It’s Your Turn
Most of the time conducting safety audits is only half the battle. You still need to put together everything that you have observed during your audit activity into words and then into coherent sentences. It takes a lot of practice before you can successfully pull all this off without breaking a sweat. We hope that you have read, internalized, and hopefully will apply all the tips and guidelines that we have shared above into your safety audit report-making process. You may also see data analysis report templates.
Remember, it takes time to take in all of these lessons in audit report writing. So just take your time, bookmark this article so that you can refer back to it in the future. You can also post and share this on social media so that you can easily retrieve the article link from your social media profile page. Happy writing!