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7+ Sick Leave Letter Templates – PDF

To work in a company that you love and have been dreaming about is purely a blessing. Not only is it a blessing, but you are living the dream of earning money by actually doing something that you like and want to learn more about. If you have seen your friends who got the job they always wanted, you might observe them be so energetic and excited to work in the morning. That is such a good site to see because they display positivity. But the fact is, no matter how much you are good at something, your body, might be reacting the other way around. Even if you love your work, there will be times your body would get sick and this, in turn, would affect your performance. That is why if the body convinces the mind to not function at its finest, employees choose to send a sick leave letter samples hoping their absence would be approved by the management.

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Free Formal Sick Leave Letter

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Free Formal Sick Leave Letter to Principal

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Sick Leave Record Template

In this article, we will be explaining to you the purpose of a sick leave letter and its parts. You will also see some templates of sick leave letters and use them to your advantage by following or expanding their examples just in case you are planning to write your own sick leave letter.  Lastly, we will be giving you tips on how to avoid being sick so that it would not ruin or lessen your job performance and also being absent.

Sample Sick Leave Letter

Sick Leave Letter Template

The Definition and the Parts of a Sick Leave Letter

So what is a sick leave letter? A sick leave letter is a kind of business letter where one would request to abstain or be absent from work for a period of time due to an illness. The employee would normally go back to work if he or she has fully recovered from his or her illness. It is a letter that is sent to the manager, HR personnel or whoever is in charge of accepting or rejecting requests in the company. After the employee has recovered and is now ready to work in the next day, he or she must submit a medical certificate as proof if ever such illness was severe. This is applicable to employees who were absent from work more than a week.

If you have fully understood the purpose of a sick leave letter, let us now go to the parts of it. Remember that this is another kind of business letter. This means that its parts are the same as the content only being the difference.

1. Date

The very first thing you should put in your letter is the date you intend to send the letter to the receiver. Make sure you actually send it on the specific date.

2. Inside Address

For this part of the letter, you have to write the receiver’s full name and his or her title in his office. You have to identify if he or she is the manager, boss, CEO, HR Manager, or supervisor of a particular department in the office. Afterwards, you would write his or her office address and include what floor she is in and what department.

3. Greeting

In this section of the letter, this is where everything basically starts. Before you ever converse with someone politely, you usually give a greeting first. That goes in making a letter in work. The only difference is that your greeting has to be formal. Below are some of the most commonly used greetings by employees in the workforce. If you are not satisfied with our examples, you can choose to look over on the internet for more information from different sources:

“Greetings Mr…”

“Greetings Mrs…”

“Good Day!”

“Good Morning!”

“Dear Mr…”

“Dear Mrs…”

“Good day Mr…”

4. Body

This part of the letter is where you finally type in your purpose for submitting the letter to the manager in the first place. Your request or purpose must already be stated by the first or second sentence of your letter in the first paragraph and make it as simple as possible. This is for the receiver to read with ease because he or she would not be hassled in reading a long letter. It is bad enough if you make a complex and long letter full of adjectives with the purpose being so simple and so small. If you submit a long letter, the reader might get frustrated at you for writing a long one rather than just simply going to the point in the first sentence. Put yourself in the receiver’s shoes once in a while and think of the many responsibilities he or she has to complete within a day and think of how your letter could affect and waste his time.

Right now, we will be providing you a sample of a sick leave letter. Take note that you can use our example and just remove the information that does not reflect your reason for sending a sick leave letter. You can also expand our example for your own benefit:

“Dear [Boss’s/HR Manager’s Name],

I am sending you this letter to request for a sick leave tomorrow. I have been having headaches and a severe fever for three days already and it has affected my job performance. I was not able to submit my tasks on time. I might come back the day after tomorrow, May 24, 2019, depending if Iegt enough rest and heal fast.

If you ever approve my sick leave, I will still be checking my email from time to time if ever my team has a problem or has some queries. Rest assured that they promised me that they will be doing most of the work for the upcoming event in 4 days time. I will be monitoring them from time to time.

If you have any questions or queries, you can just contact me through my email or my cellular number.

Thank you and I am so sorry for this short notice.”

As you can clearly see, I had put the purpose and reason for my sending of the letter at the first and second sentence of the first paragraph and just adding some more details afterward yet keeping the letter short and simple as possible.

5. Complimentary Close

This part of the letter is where you formally say goodbye to the receiver. Below are some of the most commonly used one to two word phrased complimentary close to end the letter. Again, you can also search the internet for more sources and examples:

“Yours truly,”



“Sincerely yours,”

“Best wishes,”


“Best Regards,”

6. Signature

This is the last part of a business letter. It is here where you would affix your signature on your complete name to show that you are responsible for any information written in the letter and that you will be held accountable if there are misleading facts or legal issue involved.

Sick Leave Letter Example

Leave Request Form

Leave of Absence Request Instructions

Tips on How to Avoid Getting Sick

In this section, we will be providing and enumerating you some tips on how you can avoid being sick so that it would not affect your work performance and avoid getting absent. This is where you would realize and see the actual action for the quote “Prevention is better than cure.” If you do not want to be absent from your work because it is where you have fun, take down the following tips:

Here are the following tips on how to avoid getting sick:

  • Wash your hands – The reason for this is because your hands are the primary carrier for bacteria and germs. Wash them from time to time with soap.
  • Eat right – Do not ever skip meals and eat healthy food. Do not be so in love with oily dishes and balance it with fruits and vegetables.
  • Exercise – This boosts your immune system. Always find time to take care of your body by moving around. Simple exercises such as walking and jogging could already do.
  • Sleep – Have a good sleeping pattern not only to avoid getting eye bags but also getting enough rest for the next day. It is definitely not good to have stressed out body that lacks sleep and has to go through another stressful day with a limited amount of rest.
  • Hyrdate – Do not be so into work that you forget to drink water. Soft drinks are not the ideal replacement for water during work or even coffee for that matter. Drink as much as H2O as possible. Water helps the body in removing toxins and helps the mind and the body handle stress more with ease.

These are basic tips on how one can avoid getting sick. Prevent the sickness from happening by being consistent with these tips. Although there is some sicknesses that might be unavoidable, it is still important to look after your health from time to time and finding new ways to be better and avoid it. Never hesitate to send a sick leave request because your body is more important than your work. Do remember to be consistent in the tips for you to actually see results. Inconsistency is the main reason why some do not achieve what they attend to achieve to in the first place. If you bring consistency to the tips and use it to your advantage, you can bring that consistency with you to work and all other aspects of your life. That is already enough to make your growth effective.

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