21 Free Pay Stub Templates

Employers have a job to make certain that their hardworking employees get their salaries during each pay period. However, they also have a job to ensure that their employees understand just how much they’re making and why they’re making the amount of money that they receive.

This is the reason why employers have to provide their employees with pay stubs. Pay stubs will give employees all the details they need to know regarding their salary. Plus, it’s a very helpful document in the event that the employee has any problems concerning his or her paycheck.

Editable Company Payroll Invoice Template



Bank Payroll Check Template PDF




Pay Stub for a Monthly Paid Employee




Pay Roll Paycheck Stub Template

Pay Roll Paycheck Stub Template



Sample Paycheck Stub Template

Sample Paycheck Stub Template


Free Paycheck Stub Template

Free Paycheck Stub Template


Pay Stub for Hourly Wage Employee



Free Pay Stub Example



The purpose of pay stubs

A paycheck in itself does not provide employees all the important details that they need to keep track of when it comes to their finances. It won’t help them know what taxes were taken out of their paycheck stub template, the amount of taxes they have to pay, and the number of hours they’ve worked. In addition, employees are going to need these simple pay stubs in the event that they’re going to apply for a loan, refinance their house, or if they have to fill out their child’s college financial aid forms. But probably the most important reason as to why employees need their pay stubs would be because it will definitely help them out with their financial management. If they know just how much they are earning and what they’re going to be taking home with them at the end of every pay period, then they can allocate their budget accordingly to ensure that they’re living a well-managed lifestyle.

Reasons to make a pay stub

If you’re an employer, then you know that there are a number of situations wherein a pay stub can be of great use. Whether you’re running a small business or a big corporation, you’re going to have to learn about pay stubs and how to make them as they can help quite a bit in making payroll management run as efficiently as possible. Plus, your employees will appreciate knowing where their money is going. So here are a couple of reasons as to why one should make a pay stub:

E-Pay Stub Template



Simple Pay Stub Template



Blank Pay Stub Printable Template



Free Company Pay Stub Template DOC



Employee Payroll Record Template



Blank Payroll Check Template



Paycheck Worksheet Pay Stub Template

Paycheck Worksheet Pay Stub Template


Salary Pay Stub Template

Salary Pay Stub Template


Information included in a pay stub

There are a lot of details that are included in a pay stub or paycheck stub that allow you and your employer to keep track of all payments and deductions. Generally, the items on the pay stub can be broken down to (1) gross wages; (2) taxes, deductions, and contributions; and (3) net pay.  If you would like to know more about the three different parts, then take a look at each of the categories below.

Gross wages

Gross wages are the starting point of an employee’s pay. This is basically the money that the company owes you before any deductions are taken out of it. The gross pay is calculated differently depending on whether the employee is paid hourly or by salary. If you’re being paid by the hour, then your gross pay will be based on the multiplication of your hourly rate with the number of hours that you have worked. If you’re a salary worker and you want to find your gross pay, then all you have to do is divide the annual salary by the number of pay periods within the year.

The employee’s gross pay can be found in the pay stub and the information is broken down into two separate columns. The first column would show the current gross pay or the information for the pay period. The other column would be providing the year-to-date total. The following items are included in an employee’s pay stub:

Taxes, deductions, and contributions

This is what will be deducted from the employee’s gross pay. With things like taxes and other deductions, an employee’s earnings will be reduced. The pay stub has to itemize these deductions so that the employees will be able to see just how much from their gross pay was taken out and where the money is going.

Much like gross pay, taxes and deductions are separated into two different categories. One category would show the employee the current deductions, and the other category would show the year-to-date amount. The following information is the common deductions that employees can find on their pay stubs:

Net pay

This would be the amount of money that’s left over after all of the necessary deductions have been made from the employee’s gross pay. Basically, it’s the amount of money that the employee gets to take home. The net pay is the amount that you write into the employee’s paycheck or what should be directly deposited into the employee’s bank account. You can find the net pay for the current pay period as well as the one for the year-to-date.

Since the pay stub itemizes both the earnings and the deductions, then it should make things easier if an employee wishes to check its accuracy. So in the event that there’s a problem with the employee payroll regarding a particular employee’s salary, then all you have to do is explain everything that’s in the stub.

How to make pay stubs for employees

Employers have to make sure that the employees get the information they need regarding their salary. Employees who know where their money is going to and who know exactly just how much they’re earning will be able to make the important financial decisions needed in order to maintain a good lifestyle. So if you’re going to make pay stubs, then the first thing you’re going to need is a spreadsheet application that can help you. Once that’s done, here are the following steps that can help you  make proper and professional pay stubs:

Basic Blank Pay Stub Sample


Sample Blank Online Pay Stub


Blank Pay Stub Template


Blank Pay Stub Guide


Simple Pay Stub Template

Simple Online Pay Stub


How to read a pay stub’s earnings and deductions

Once you understand the layout and terminology of a basic pay stub template, then you can accurately track just how much money you’re earning, how much you get to take home with you, and how much of your money went into taxes and withholdings. So to help you here are information that should help you read your own pay stub.

Understanding your earnings:

When learning what taxes and withholdings were taken:

In the event that you would like to know more about pay stubs, then you may go through our other available articles on pay stub examples and templates that will give you more tips on how to create pay stubs.