Meeting Minutes Sizes

Jun 24, 2025

Meeting minutes are prepared notes that serve to record all the things that occur in meetings between colleagues, faculty meetings, government or corporate meetings, academic conferences, and even simple clubs. Various elements come into play as this document tracks the meeting planner, agenda, attendees, absentees, calendar date, and action plans, thus it is important to nail down the right size and layout.

Meeting minutes sizes are important for documenting discussions, decisions, and action items in a clear and organized format. The right dimensions ensure your notes are easy to read, store, and share whether printed or digital. In this guide, we’ll explore standard sizes for meeting minutes used across various industries. Perfect for secretaries, managers, and team leaders aiming to maintain professional records that support transparency, accountability, and effective follow-up after every meeting.

Standard Meeting Minutes Sizes

US Letter Size

When writing meeting minutes it is important to know what will final size be. This is because even though meeting minutes are structured when hard-pressed for time these can be written on meeting notebooks or pieces of paper. When transferring the meeting minutes to a document one may use the standard US letter size of 8.5 x 11 inches, 215.9 mm x 279.4 mm, or 21.59 cm x 27.94 cm.

US Legal Size

It is important to have a reliable person writing the meeting minutes such as an executive secretary or a supervisor so that they can accurately keep track of what points are being raised during a meeting. That is because meeting minutes may be used as special documents for law, as this can act as evidence that is brought up when a business or company is being sued or investigated. When writing meeting minutes for that purpose it is important to keep in mind the dimensions of a U.S. Legal size for paper which is 8.5 x 14 inches, 215. 9 mm x 355.6 mm, or 21.59 cm x 35.56 cm.

A4 Size

Meeting minutes have various other uses other than being a legal document, these may also be used by small organizations an example of which is a homeowners association located in one of the boroughs situated in Great Britain. These can also be generally used in online meetings through Zoom calls, Discord voice channel meetings, or Google Meets. When meeting minutes are used for general purposes you may size the document with the standard A4 size which is 8 – 1/4 x 11 – 3/4 in, 210 x 297 mm, or 21.0 x 29.7 cm.

Meeting Minutes Sizes for Digital

Meeting Minutes Sizes for Print

When printing the basic structure or the finished meeting minutes document it is important to know what the document is going to be used for. When printing for business or legal purposes it is best to use the standard U.S Letter size (8.5″ x 11″) or the standard US Legal-size (8.5″ x 14″). If the meeting minutes are going to be used for its general application then it is best to use the standard A4 size (8 – 1/4″ x 11 – 3/4″).

Meeting Minutes Sizes for Business

A business can utilize the precise and accurate way meeting minutes can keep track of the information brought up during a meeting. The meeting planner can use meeting minutes as a way to ensure that everyone present and absent during a specific meeting is informed and on the same page. Because the document is either going to be printed or emailed through an attachment it is best to use the standard A4 (8 – 1/4″ x 11 – 3/4″) size when making it.

Meeting Minutes Sizes for MS Word

Writing meeting minutes by hand can be a very taxing task, especially when it is done during an important meeting. The best way to avoid those problems is by typing the meeting minutes on MS Word instead of handwriting the document. Depending on the final use of these meeting minutes it is best to size the document to the standard US letter size of 8.5″ x 11″ as it can be easily resized or changed to the other sizes when need be.

Meeting Minutes Sizes for Apple Pages

Apple Pages can present itself as an alternative to MS Word due to both fulfilling the same purpose of a writing program. If the writer for the meeting minutes prefers to use Apple Pages instead of MS Word for note-taking it is best to use the standard US letter size of 8.5″ x 11″ or 563 x 750 pixels when writing meeting minutes, because of its easy access to resizing. Just take note that Apple Pages can only share documents to other devices with Apple Pages on their OS X.

Meeting Minutes Sizes for Google Docs

Apple Pages and MS Word are often bogged down by their limited features and their inability to facilitate collaborative writing, which is important when two or more people are writing the meeting minutes. You may find Google Docs a better alternative because of its accessibility to other plugins and its ability to offer a space for collaborative efforts. When using Google Docs to write out one’s meeting minutes, it is best to size the document with the standard US letter size of 8.5″ x 11″.

Meeting Minutes Sizes FAQs